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Section 1: These bylaws are intended to set out the duties of the officers of the board of library trustees, provide procedures by which meetings of the board are to be conducted, set out methods by which the business of the board of library trustees is to be carried on, to specify the powers and duties of the librarian, and to provide other general rules relating to the government of the board of library trustees.
Section 2: These rules are supplementary to the provisions of the statutes of the state of Illinois as they relate to the procedures of boards of library trustees.
Section 3: Any member who has any interest of a personal nature in a matter before the board shall not vote thereon and shall remove himself from any meeting or hearing at which said matter is under consideration.
Section 4: The office of the board shall be located at the Johnsburg Public Library District building at 3000 North Johnsburg Road, Johnsburg, Il 60050.Article II OFFICERS AND DUTIES:
Section 1: The officers of the board of library trustees shall be a president, a vice-president, secretary and treasurer.
Section 2: The term of each member of the board of library trustees shall commence on the effective first day of the term to which he or she is elected and continue to the effective first day of the term of his or her successor, unless state law shall hereafter otherwise provide.
Section 3: The board of library trustees shall elect the president, vice-president, secretary, and treasurer from among its members. Each of the said officers shall be elected at the regular May meeting, and shall serve for a term of two years. If a vacancy occurs in any of the said offices of the board, the vacancy shall be filled by the board for the balance of the term.
Section 4: The president shall supervise the affairs of the board of library trustees. He or she shall preside at all meetings of the board, and shall appoint such committees and subcommittees as may be necessary to carry out the purposes of the board. The president shall be an ex-officio member of all committees and subcommittees so appointed.
Section 5: The vice-president shall preside at meetings of the board in the absence of the president.
Section 6: The secretary shall make certain there is a written record and permanent minutes of the board’s proceedings, showing the vote of each member upon every question, or if absent or failing to vote, indicating that fact; shall keep records of all official actions of the board; shall provide for and conduct the correspondence of the board; shall file the said minutes and shall be the custodian of the files of the board and its records.
Section 7: The treasurer shall review and recommend for approval by the board all payment vouchers for purchases of books, payroll expenses, and other expenses for the library. The Treasurer, director, and president shall be authorized to sign checks drawn on funds deposited to the credit of the board. In the absence of the treasurer, or his or her inability to serve, the president may perform the duties of the treasurer and may sign checks or payment vouchers drawn on funds deposited to the credit of the board. The president, treasurer, and director who are authorized to sign checks or payment vouchers drawn on funds deposited to the credit of the board, shall give a bond to be approved by the board of the library trustees in the amount of not less than $10,000.Article III MINUTES
Section 1: Regular meetings of the board shall be held once a month. The calendar for meetings will be set prior to the beginning of each fiscal year.
Section 2: The date, place, or time of a particular meeting may be changed by the affirmative vote of a majority of the trustees present and voting at the regular meeting prior to the meeting affected.
Section 3: A special meeting of the board may be held at any time at the call of any two member of the board. No special meeting shall be held unless written notice of the time and place thereof shall be given to all trustees at least 24 hours in advance of the said special meeting.
Section 4: All meetings of the board shall be open to the public, and be conducted in accordance with Illinois statute.
Section 5: Robert’s Rules of Order shall govern the deliberations of the board of library trustees, except when such rules are in conflict with any of the rules provided herein.
Section 6: A quorum of the board shall consist of four members.
Section 7: The rules of order, other than such rules as may be prescribed by statute, may be suspended at any time by the consent of a majority of the members present at any meeting.
Section 8: An agenda for each regular meeting of the board of library trustees shall be prepared by the library director preceding such meeting. Board members and others who which to have items included on the agenda for a regular meeting shall submit such items to the library director one week prior to such regular meeting.
Section 9: Within 10 days after the beginning of each calendar year, the secretary of the board shall give public notice of the schedule of regular meetings of the board for the ensuing calendar year, setting the regular dates, times, and places of such meetings, by posting a copy of the notice in at least two conspicuous places in the library. Whenever any regular or special meeting of the board is changed, public notice of such rescheduled regular meeting or special meeting shall be given at least 48 hours before such meeting by posting public notice in at least two conspicuous places in the library. Such public notice of a reconvened meeting need not be given when the announcement of the time and place of the reconvened meeting has been made at original meeting and there has been no change in the agenda for such meeting.
Section 10: Whenever a local newspaper of general circulation or a local radio or television station has filed an annual request with the secretary of the board for notice of the regular and special meetings of the board, and has provided the secretary of the board with an address within the township of McHenry at which such notice may be given, then a copy of the notice of any rescheduled regular or special meetings shall be mailed to such local newspaper of general circulation or local radio or television station.Article IV COMMITTEES AND SYSTEM REPRESENTATIVE
Section 1: The following shall be the standing committees of the board: Budget and Policy.
Section 2: Ad hoc committees of the board may be created from time to time as the board may decide and direct.
Section 3: All standing and special committees shall be appointed by the president unless the board shall otherwise direct.
Section 4: Members of standing committees shall serve for a term of two years.ARTICLE V - PROCEDURES
Section 1: The order of business at all regular meetings of the board shall be as follows:
Section 2: No vote or action of the board of library trustees shall be rescinded at any special meeting of the board unless there be present at such special meeting as many members of the board of library trustees as were present at the meeting when such vote or action was taken.ARTICLE VI – LIBRARY DIRECTOR
The library director shall administer the policies adopted by the board of trustees. Among his or her duties and responsibilities shall be the direction and supervision of staff members in the performance of their duties. The library director shall submit to the board monthly reports on the operation of the library and shall recommend to the board such policies and procedures as in the opinion of the library director will promote the efficiency of the library in its service to the people of the Johnsburg Public Library District. The library director may expend not to exceed $500.00 without the prior approval of the board provided the said expenditure is authorized by the annual budget adopted by the board and such expenditure will not make the total expenditures in any budget account in excess of the amount authorized for that account pursuant to the annual budget.ARTICLE VII – AMENDMENT OF BYLAWS
Section 1: The bylaws may be amended by an affirmative vote of five of the members of the board of library trustees.
Section 2: A proposed amendment of these bylaws shall be presented in writing at a regular or special meeting preceding the meeting at which the vote is taken.DUTIES AND RESPONSIBILITIES OF THE LIBRARY BOARD:
Johnsburg Public Library employees, board members and their immediate families are not eligible to win any library contest or prize with a dollar value of $10.00 or over.
The Board of Trustees of the Johnsburg Public Library District will seek to cooperate with the Prairie Area Library System, any library, or any other agency, in services, programs, or undertakings of mutual benefit to all parties concerned. Proper legal safeguards and contracts will be required where appropriate, and all such cooperatives will be subject to periodic review.
The Johnsburg Public Library will be an active participant in the Prairie Area Library System, a cooperative library system in the state of Illinois. State law calls for free exchange privileges with all other libraries included in the Prairie Area Library System. The Johnsburg Public Library agrees with and subscribes to this policy of strengthening services and resources.
Borrowing privileges will be extended to any person holding a valid library card from any other library of the Prairie Area Library System and any library participating in the Illinois Inter-system Reciprocal Borrowing Covenant (IIRBC) of which Johnsburg Public Library is a member.
Library property (i.e., print and non-print materials, equipment, supplies, and/or any personal property) which in the judgment of the Library Director is no longer necessary or useful for library purposes, may be disposed of in the following manner:
Relatives of library board members may not be employed at the library. (Relatives are defined as grandparents, parents, spouse, brothers, sisters and children). Neither shall more than one family member be employed at the library at the same time.
The Board of Library Trustees of the Johnsburg Public Library looks upon the establishment of the Friends of the Johnsburg Public Library as a worthwhile community endeavor which will benefit the library.
Complete advance information regarding all Friends of the Library projects shall be provided to the Library Director and the Board of Library Trustees of the Johnsburg Public Library. The Board of Library Trustees acknowledges that it does not supervise the activities of the Friends of the Library, but the Board reserves the right not to participate in any Friends projects in which the Board does not believe the best interest of the Library is being served.
The Board of Library Trustees acknowledges that the Friends of the Library is an organization separate and apart from the Johnsburg Public Library, and that the Friends of the Library has its own Board and its own goals and purposes.
Friends of the Johnsburg Public Library is distinct and separate from the Library, and neither the Friends of the Library as an organization nor any member or participant thereof may assume any liability or take or authorize any act on behalf of the Johnsburg Public Library.
Because Friends of the Johnsburg Public Library is an organization comprised solely of volunteers distinct and separate from Library personnel, no Library personnel shall perform any duty or take any act on behalf of the Friends of the Library, except Library staff members may act in an advisory capacity for Friends activities.
Operating expenses of the Johnsburg Public Library are provided through allocation of tax monies which are audited by an independent auditor. Friends funds and Library funds shall not be commingled or integrated, except that gifts from Friends may be accepted by the Library, whereupon said gifts shall become solely the funds of the Library but shall be expended for the specific purpose for which the gift or donation has been made by the Friends. In the event the Johnsburg Public Library becomes the custodian of any Friends funds, those funds shall be kept as separate “funds" for audit and bookkeeping purposes.
Complete advance information regarding all Friends of the Johnsburg Public Library public relations programs on behalf of the Johnsburg Public Library shall be provided to the Library Director and the Board of Library Trustees of the Johnsburg Public Library. The Board of Library Trustees acknowledges that it does not supervise the public relations programs of the Friends of the Library, but the Board reserves the right not to participate in any public relations project or program in which the Board does not believe the best interest of the Library is being served. Public relations programs adopted by Friends shall not be part of the budget of or funded by the Johnsburg Public Library.
Materials: The Johnsburg Public Library accepts donations of books, audiovisual material, furniture, equipment, or any other materials for the development of the library. The library reserves the right to make the final decision as to which donated materials will be used by the library and which will not. All materials which may be used in the library collection shall be reviewed using the same selection criteria which are used for new materials. The Library Director shall make the decision concerning all such donations of materials.
Money: Donations of money or real estate are welcomed by the Johnsburg Public Library. If the donor desires such donations to be used for a specific purpose, the library will make every effort to comply with the donor’s wishes. However the library must reserve the right to reject a specific request if the request does not meet with the short and long range development goals of the Johnsburg Public Library.
Memorial Donations: Anyone wishing to donate books or money to buy books in memory of someone is welcome to do so. In the event of money donations the library will purchase books according to the donor’s wishes, or at the library’s discretion if the donor has no specific purchase in mind. All memorial materials will have a memorial gift plate inserted which will show the donor’s name and person in whom memory it is donated. Such memorial donations shall be subject to established selection criteria. A permanent log of memorial donations will be kept.
Permanent Donations: Any donations that are to be a permanent installation in the ground or on the building should be presented to the library board for approval. This will ensure all projects will fit with future goals for the library.
Use of Gifts: All gifts are accepted with the understanding that it may someday be necessary that they be withdrawn from the library’s collection in accordance with the Withdrawal of Materials policy. All donors are to be informed that the library cannot commit itself to perpetually house a donation. Of course, no donation will be disposed of in a careless manner and every donor can be assured that the library will respect his donation and house it as long as feasible. An attempt will be made to contact the donor upon removal.
Receipt for Donations: The library cannot assess the value of a donation of materials. It will, however, issue the donor a receipt acknowledging the number of items donated (see Appendix). It will then be the donor’s responsibility to determine the value of the donation.
Section 1. The Johnsburg Public Library shall indemnify any person who was or is a party, or is threatened to be made a party, to any threatened, pending, or completed action, suit, or proceeding, whether civil, criminal, administrative, or investigative (other than an action by or in the right of the Library) by reason of the fact that he or she is or was a trustee, officer, employee, or agent of the Library, or who is or was serving at the request of the Library as a director, officer, employee, or agent of another corporation, partnership, joint venture, trust, or other enterprise, against expenses (including attorneys' fees), judgments, fines,and amounts paid in settlement actually and reasonably incurred by such person in connection with such action, suit, or proceeding, if such person acted in good faith and in a manner he or she reasonably believed to be in, or not opposed to, the best interests of the Library, and, with respect to any criminal action or proceeding, had no reasonable cause to believe his or her conduct was unlawful. The termination of any action, suit, or proceeding by judgment, order, settlement, conviction, or upon a plea of nolo contendere or its equivalent, shall not, of itself, create a presumption that the person did not act in good faith and in a manner which he or she reasonably believed to be in, or not opposed to, the best interests of the Library, or, with respect to any criminal action or proceeding, that the person had reasonable cause to believe that his or her conduct was unlawful.
Section 2. The Library shall indemnify any person who was or is a party, or is threatened to be made a party, to any threatened, pending, or completed action or suit by or in the right of the Library to procure a judgment in its favor by reason of the fact that such a person is or was a trustee, officer, employee, or agent of the Library, or is or was serving at the request of the Library as a director, officer, employee, or agent of another corporation, partnership, joint venture, trust, or other enterprise, against expenses (including attorneys' fees) actually and reasonably incurred by such person in connection with the defense or settlement of such action or suit, if such person acted in good faith and in a manner he or she reasonably believed to be in, or not opposed to, the best interests of the Library, provided that no indemnification shall be made in respect of any claim, issue, or matter as to which person shall have been adjudged to be liable for negligence or misconduct in the performance of his or her duty to the Library, unless, and only to the extent that the court in which such action or suit was brought, shall determine upon application that, despite the adjudication of liability, but in view of all the circumstances of the case, such person is fairly and reasonably entitled to indemnity for such expenses as the court shall deem proper.
Section 3. To the extent that a trustee, officer, employee, or agent of the Library has been successful, on the merits or otherwise, in the defense of any action, suit, or proceeding referred to in Sections (1) and (2) of this Policy, or in defense of any claim, issue, or matter therein, such person shall be indemnified against expense (including attorneys' fees) actually and reasonably incurred by such person in connection therewith.
Section 4. Any indemnification under Section (1) and (2) of this Policy (unless ordered by a court) shall be made by the Library only as authorized in the specific case, upon a determination that indemnification of the trustee, officer, employee, or agent is proper in the circumstances because he or she has met the applicable standard of conduct set forth in Sections (1) and (2) of this Policy. Such determination shall be made (i) by the Board of Library Trustees by a majority vote of a quorum consisting of trustees who were not parties to such action, suit, or proceeding, or (ii) if such a quorum is not obtainable, or, even if obtainable, a quorum of disinterested trustees so directs, by independent legal counsel in a written opinion.
Section 5. Expenses incurred in defending a civil or criminal action, suit, or proceeding may be paid by the Library in advance of the final disposition of such action, suit, or proceeding as authorized by the Board of Library Trustees in the specific case, upon receipt of an undertaking by or on behalf of the trustee, officer, employee, or agent to repay such amount, unless it shall ultimately be determined that he or she is entitled to be indemnified by the Library as authorized in this Policy.
Section 6. The indemnification provided by this Policy shall not be deemed exclusive of any other rights to which those seeking indemnification may be entitled under any agreement, vote of disinterested trustees, or otherwise, both as to action in his or her official capacity and as to action in another capacity while holding such office, and shall continue as to a person who has ceased to be a trustee, officer, employee, or agent, and shall inure to the benefit of the heirs, executors, and administrators or such a person.
Section 7. The Library may purchase and maintain insurance on behalf of any person who is or was a trustee, officer, employee, or agent of the Library, or who is or was serving at the request of the Library as a director, officer, employee, or agent of another corporation, partnership, joint venture, trust, or other enterprise, against any liability asserted against such person and incurred by such person in any such capacity, or arising out of his or her status as such, whether or not the Library would have the power to indemnify such person against such liability under the provisions of this Policy.
Section 8. For the purposes of this Policy, references to "the Library" shall include, in addition to the surviving Library, any merging Library (including any Library having merged with a merging Library) absorbed in a merger which, if the separate existence had continued, would have had the power and authority to indemnify its trustee, officers, employee, or agents, so that any person who was a trustee, officer, employee, or agent of such merging Library, or was serving at the request of such merging Library as a director, officer, employee, or agent of another corporation, partnership, joint venture, trust, or other enterprise, shall stand in the same position under the provisions of this Policy with respect to the surviving Library as such person would have with respect to such merging Library if its separate existence had continued.[ABSTRACT OF THIS POLICY: ASSETS OF THE LIBRARY ARE AVAILABLE TO LIBRARY TRUSTEES AND EMPLOYEES TO PROTECT THEM FROM THEIR OWN ACTIONS. IT ALSO PERMITS THE LIBRARY TO PURCHASE INSURANCE.]
PURPOSE AND SCOPE. The purpose of this policy statement is to outline the responsibilities, general objectives, and specific guidelines for management of public funds by the Johnsburg Public Library. Its scope is all public funds of the Library.
RESPONSIBILITIES. All investment policies and procedures of the Johnsburg Public Library will be in accordance with Illinois Law. The authority of the Library Board of Library Trustees to control and invest public funds is defined in the Illinois Public Funds Investment Act and the investments permitted are described therein. Administration and execution of these policies are the responsibility of the Treasurer who is hereby designated as the "chief investment officer" of the Library acting under the authority of the Library Board of Library Trustees.
DELEGATION OF AUTHORITY. Management and administrative responsibility for the investment program is hereby delegated to the Chief Investment Officer. The Chief Investment Officer, and by designation, the Library Director, is responsible for establishing internal controls and written procedures for the operation of the investment program.
"PRUDENT PERSON" STANDARD. All Library investment activities shall use a "prudent person" standard of care. This standard shall be applied in the context of managing an overall portfolio and specifies that investments shall be made with judgment and care, under circumstances then prevailing, which persons of prudence, discretion and intelligence exercise in the management of their own affairs, not for speculation, but for investment, considering the probable safety of their capital, as well as the probable income to be derived. Investment officers, acting in accordance with this Policy and the written procedures of the Library, and exercising due diligence, shall be relieved of personal responsibility for a security's credit risk or market price/value changes, provided deviations from expectations are reported in a timely fashion and appropriate action is taken to control adverse developments.
OBJECTIVES. In selecting financial institutions and investment instruments to be used, the following general objectives should be considered in the priority listed:
GUIDELINES. The following guidelines should be used to meet the general investment objectives:A) Legality and Safety:
REPORTING. Investments, fund balances and the status of such accounts will be reported at each regularly scheduled meeting of the Library Board and at least quarterly include information regarding securities in the portfolio by class or type, book value, income earned, and market value as of the report date. At least annually, the Chief Investment Officer shall review this Policy for any needed modifications and report to the Board on the investment portfolio, its effectiveness in meeting the Library's need for safety, liquidity, rate of return, diversification and general performance. These reports will be available to the general public upon request.
INTERNAL CONTROLS. In addition to these guidelines, the Chief Investment Officer shall establish a system of internal controls and written operational procedures designed to prevent loss, theft or misuse of funds.
AUTHORIZED FINANCIAL DEALERS AND INSTITUTIONS. Any investment advisors, money managers and financial institutions shall be considered and authorized only by the action of the Board of Library Trustees upon the recommendation of the Chief Investment Officer. The Chief Investment Officer will maintain a list of financial dealers and institutions authorized to provide investment services.
CONFLICTS OF INTEREST. Officers and employees involved in the investment process shall refrain from personal business activities that might conflict with the proper execution and management of this investment program, or that could impair their ability to make impartial decisions, or that could give the appearance of impropriety.
The Johnsburg Public Library District serves a rural population of approximately 12,000 residents and offers materials, services, and programs for patrons of all ages. Serving a community with a school district noted for excellence, the library maintains close contact with the school community in providing services and activities for the student population. Because of the community’s heavy emphasis on education, the library’s primary role is that of a Formal Education Support Center. Secondary roles for the library are that of a Preschoolers’ Door to Learning and Popular Materials Library.
The Johnsburg Public Library District provides materials and services to help patrons obtain information meeting their educational, recreational, informational, and personal needs. Special emphasis is placed on assisting students of all ages in meeting education objectives. The library encourages young children’s interests and appreciation for reading and learning, as well as providing recreational and leisure materials for patrons of all ages.
The Board of Trustees of the Johnsburg Public Library District accepts and endorses the Library Bill of Rights and the Freedom to Read statement of the American Library Association (see Appendix).
The purpose of the library materials selection policy is to guide librarians and to inform the public about the principles upon which selections are made. “Selection" refers to the procedures and decisions by which books and other materials are added to or retained in the collection. It does not refer to reader guidance. A policy cannot replace the judgement of librarians, but goals and guidelines will assist in choosing from the vast array of available materials. The Children’s Librarian shall be responsible for the selection of children’s materials in all formats and the Director/Librarian shall be responsible for the selection of all other library materials. The ultimate responsibility for the selection of all library materials does however rest with the Library Director who operates within the framework of policies determined by the Board of Trustees.
The Johnsburg Public Library sets as its major goals in materials selection: the advancement of knowledge, the education and enlightenment of the people of the district, the provision of recreational reading, and the development of multi-media resources. Library materials, in all formats, are selected on the basis of the following criteria:
Suggestions from patrons for books and other library collection purposes will be given serious consideration. However, all such requests will be subject to the same selection criteria which are applied to all new materials purchased.
Since the library is a tax-supported institution, any citizen has the right to question the inclusion or exclusion of any title in the library‘s collection. The library provides a form on which opinions regarding the material in question can be stated and which will insure serious consideration of any request for removal or restriction of any item on the library’s shelves (see Appendix). However, until such an examination has been made, and a decision reached by the Library Director, no such removal or restriction shall take place. Since all political, religious, and social opinions should be represented in a public library, no group or individual will be permitted to impose a partisan emphasis upon the library’s collection. Frankness of language, a widespread and contemporary phenomenon, will never, in itself, be considered sufficient justification to remove or restrict library materials. Each book, or other item, just as each human being, must be judged on its own individual merit. Citizens unwilling to accept the Library Director’s decision may appeal to the Board of Trustees.
The Board of Trustees of the Johnsburg Public Library believes it is in the best interest of its residents and taxpayers that the fullest participation and attendance in all Board meetings be achieved whenever possible and may, on occasion, find it necessary or advantageous to conduct the business of the library by telephone or video conferencing; and
The Appellate Court of Illinois has ruled that the use of telephone conferencing for meeting attendance, voting and quorum requirements, at least in some governmental meetings, is permissible so long as the conduct of the meeting is in accordance with the Open Meetings Act: and
The Board when needed will use the capabilities of telephone or video conferencing for its meetings with the following provisions.
1. All pertinent provisions of the Open Meetings Act must be complied with including specifically the proper notice of any regular or special meeting; the proper record keeping or minutes of each meeting; the appropriate agenda preparation for each meeting which, in addition, shall be posted along with the notice of the meeting; and any use of closed sessions shall be in compliance with the provisions of the Act.
2. The location of the meeting included on the notice shall be included with a suitable speaker-phone system for telephone conferencing or adequate microphone for video conferencing in order that the public audience, the Board members in attendance and any staffer guests will be able to hear any input, vote or discussion of the teleconference, and that any other location where the Board conducts regular business shall have similar speaker-phone and microphone capabilities for use by Board members, staffer public audience to attend at that location, if requested at least 24 hours in advance of the meeting.
3. That sufficient security and identification procedures be employed, either at the outset of any meeting or at any time during the meeting as appropriate, to ensure that any and all Board members attending for quorum or voting purposes are in fact an authorized Board member with the right to speak and vote.
4. As soon as it becomes apparent to the Board that a meeting will require telephone conferencing, all subsequent notices of the meeting shall indicate that one or more Board members will, or may be attending by telephone connection or video conference connection; and the location or locations where such equipment will be available shall be noted thereon. In the event that the notice of the meeting has already been disseminated and posted, a follow-up notice indicating the above shall be placed as soon as possible. In the event any news media have filed the annual request for notice of meetings, they shall receive an updated notice in the same manner as given to all members of the Board.
5. All Board members attending meetings by telephone conference shall be counted for quorum purposes and entitled to vote as if they were personally and physically present at the meeting site so long as the telephone connection exists.
6. This policy shall not be construed to mean that teleconferencing or video conferencing shall be regularly used or used at every meeting of the Board, but shall be used only as necessary to allow the participation of Board members who are unable to attend in person due to circumstances beyond their control.
The regular meeting of the Board of Trustees of the Johnsburg Public Library District will be held at the library at 7:00 p.m. on the 2nd Tuesday of each month, except August, which will be held on the 3rd Tuesday of the month.
The Johnsburg Public Library District provides materials and services to help patrons obtain information meeting their Education, recreational, informational, and personal needs. Special emphasis is placed on assisting students of all ages in meeting education objectives. The library encourages young children’s interests and appreciation for reading and learning, as well as providing recreational and leisure materials for patrons of all ages.
Primary role of the Johnsburg Public Library District is that of a Formal Education Support Center, with secondary roles being a Preschoolers’ Door to Learning and a Popular Materials Library.
In order to fulfill these roles, the library’s main objectives shall be:
- To select, organize, and make accessible to the people of the district, printed and other materials which will contribute to the dissemination of knowledge, to formal education and to informal self-education, to the profitable and pleasurable use of leisure time, and to the general enrichment of life.
- To include in the collection all appropriate media through which ideas or experiences are transmitted for furthering understanding of the present, knowledge of the past, and designed for the needs of accepted standards of quality and value, representing different points of view and styles of writing, and following the policy of the Freedom to Read statement of the American Library Association, which has been adopted as a guide by the Board of Library Trustees of the Johnsburg Public Library District.
- To further enlarge the usefulness of the library by providing reader’s advisory, information and reference service, by making known the library’s resources through various activities within and outside the library.
- To provide adequate and efficient physical facilities where books and other materials may be used and enjoyed, in a pleasant and comfortable environment conductive to their use.
- To be closely identified, as an institution and in terms of staff involvement, with the education, cultural, and civic life of the community.
Before the employer divulges disciplinary reports, letters of reprimand, or records of other disciplinary action which are less than four years old to a third party, to a party who is party of the employer’s organization, or to a party who is part of a labor organization representing the employee, the employer will provide the employee with written notice. The notice shall be mailed to the employee’s last known address and will be mailed on or before the day the information is divulged to any of the aforementioned parties. No notice is required if the employee has specifically waived written notice as part of a written, signed employment application with another employer, the disclosure is ordered to a party in a legal action or arbitration, or information is requested by a government agency as a result of a claim or complaint by an employee, or as a result of a criminal investigation by such agency.
The right of an employee or employee’s representative to inspect personnel records does not extend to:
I. Purchases of the District are governed by the State of Illinois statutes. It is the policy of the Library Board of Trustees to, in addition to any statutory requirements, use the most responsible business practices in its purchases. It is the policy that all purchases, contracts, and expenditure of funds shall be awarded to the lowest responsible bidder considering conformity with specifications, terms of delivery, quality, and serviceability. However, bidding is not required in the following cases:
The staff, as required by board directive, shall seek bids (or quotations if bids are not specifically required) from the widest possible array of contractors, suppliers, and material men that time permits. This practice will produce the most competitive offers and terms available from the widest number of interested firms or individuals.
II. The district will utilize a system of solicitation lists of the names, addresses, and phone numbers of the firms or individuals who have expressed an interest in being notified as to particular types of contracts, equipment, supplies, or materials which the District seeks to purchase. The staff will add to each list of those expressing an interest, any firm or individual doing business which the staff determines should be added to such list. The staff may remove a firm or individual from a list for cause, with Board approval, or the firm or individual may request its removal.
The firms or individuals on any such lists will be solicited directly by the staff to bid or quote on appropriate purchases, in addition to the requirements of advertising or other public notification mandated. The District shall, when advisable, publicize its system of lists so that any inter¬ested person or firm can ask to be added to the appropriate listing.
The inclusion of a firm or individual on a solicitation list shall not constitute any prequalification for bidding or release in any fashion the firm or individual from meeting any and all requirements set out in a particular contract, bid, quotation, or proposal. This system of solicitation lists is solely for purposes of supplementing the advertisement or notification requirements otherwise used, in order to avoid even the appearance of favoritism or lack of fair competition in the District's purchases.
III. No commitment for expenditures of District monies, except from the petty cash fund, shall be made without [authorization] [a purchase order] issued according to the following conditions:
A. l0,000 or More
All expenditures of $10,000 or more shall be made only with prior Board approval in the manner prescribed by State law and Board rules and regulations. Advertisements for sealed bids or requests for proposals will be properly handled through the public media. Sealed bids, based on authorized specifications, or requests for proposals shall be received at a public bid opening and include all costs for labor and materials, Bid Bond, Performance Bond, and Certificate of Insurance. Bids will then be tabulated and submitted to the Board along with staff's recommendation for action. Formal contracts with appropriate signatures for both Board and Contractor are required.
B. Less than $l0,000 - More Than $1,500
All expenditures of less than $10,000, but more than $1,500, shall be made only with prior Board approval. Staff shall obtain at least three (3) formal written quotations with the Contractor's signature applied and Performance Bond to be submitted to the Board. Administrative staff will also submit a recommendation for Board action.
C. Less than $l,500 - More Than $500
All expenditures of less than $1,500, but more than $500, for approved budget line items, can be made only at the discretion of the Library Director upon review of at least three (3) documented quotations received either in written form by the Contractor or by telephone, as submitted to the Library Director. Immediately following the preliminary purchasing decision, the Director shall notify the Board of the intended purchase in writing and the Director shall, except in cases of bona fide emergencies, wait seven (7) days before completing the purchase or committing thereto. During that period, any Board member who wishes to review the proposed purchase may call a special Board meeting by notifying the Board President and Director. The Board meeting is to review the proposed purchase with a view to completing it or rejecting it. In the event a special meeting is set, the Director shall not complete the purchase until after the Board meeting is conducted and then only in furtherance of the Board action on the purchase, if any.
D. Less than $500 - More Than $250
Expenditures of less than $500, but more than $250, for approved budget line items, can be made at the discretion of the Library Director. The Director shall be responsible for monitoring and adhering to pertinent budget and obtaining proper quotations and shall notify the Board at its next meeting of the purchase.
E. Less than $250 - More Than $1
Expenditures of less than $250, but more than $1, for either approved budget line items or budget contingency items can be made at the discretion of the Library Director without bids or quotations.
F. Emergency Expenditures
1) Emergency expenditures over $500 can only be made with the written approval of the Library Director and Board President and approved by three-fourths (3/4) majority of the members of the Board. The initial Board inquiry may be by phone, which is then to be ratified at the next Board meeting.
2) Emergency expenditures under $500 can only be made with the written approval of the Library Director and Board President. No Board poll is required, but the emergency purchase should be reported at the next meeting of the Board.
IN REF: Purchasing Policy (Bids/Quotations)
The Johnsburg Public Library retains records in accordance with directives from the Local Records Unit/Record Management Section/Illinois State Archives/Springfield, IL 62756. (217.782.7075)
The library director of the Johnsburg Public Library is authorized to make deposits into appropriate library accounts. Such deposits include, but are not limited to, the deposit of accumulated fees and fines, gifts, donations, grants, and tax receipts.
The library director of the Johnsburg Public Library is authorized to transfer funds from one library account to another library account for payment of monthly library bills which have been approved by the board of trustees.
The library director of the Johnsburg Public Library is not authorized to sign checks or receive cash from library accounts except when the board of trustees authorizes such action through the approval of checks to reimburse petty cash.
The Johnsburg Public Library District reaffirms the principle that its employees have a right to be free from sex discrimination in the form of sexual harassment by any other employee. When the authority and power inherent in supervisor/subordinate relationships, whether overtly, implicitly, or through misinterpretation, are abused in this way, there is potentially great damage to individual employees, to the person complained of, and to the employment climate of the Johnsburg Public Library District. Sexual Harassment is against our policy and is a violation of Title IV of the Civil Rights Act of 1964 as well as the Illinois Human Rights Act.
DEFINITION: Sexual harassment means unwelcome sexual advances or requests the sexual favors or any conduct of a sexual nature when (1) submission to such conduct is made either explicitly or implicitly a term or condition of an individual’s employment, (2) submission to or rejection of such conduct by an individual is used as the basis for employment decisions affecting such individual, or (3) such conduct has the purpose or effect of substantially interfering with an individual’s work performance or creating an intimidating, hostile or offensive working environment.
EXAMPLES: The following are examples and should not be construed as encompassing all the conduct or actions which might constitute sexual harassment.
PROCEDURE: Any employee who believes he or she has been sexually harassed may obtain redress through the established grievance procedure. Complaints about sexual harassment will be responded to promptly and equitably. Employees seeking redress or information concerning sexual harassment should contact the Library Director. The right to confidentiality of all employees will be respected in both informal and formal procedures, insofar as possible. The Johnsburg Public Library District policy expressly prohibits retaliation against employees for bringing complaints of sexual harassment. An employee found to be guilty of sexual harassment is subject to disciplinary action for violation of the Johnsburg Public Library District policy, consistent with existing procedures.
LEGAL RECOURSE: An employee who believes he or she has been sexually harassed may obtain redress by filing, within 180 days after the alleged sexual harassment, with the Department of Human Rights a written charge with sufficient details to apprise any party properly concerned as to time, place and facts surrounding the alleged sexual harassment. The Department of Human Rights shall then investigate the charge to determine if there is substantial evidence to believe that the alleged sexual harassment has been committed. A formal complaint may then be filed by the Department of Human Rights and a hearing on that complaint may be held before the Human Rights Commission.
The Johnsburg Public Library recognizes and appreciates the hard work and unique talents the volunteers of the community offer to the Johnsburg Public Library throughout the year. The Johnsburg Public Library also recognizes the risk of injury which can be a part of every activity. For that reason, the board of trustees of the Johnsburg Public Library carries the necessary insurance coverage to provide insurance to volunteers who are injured while performing a task assigned by the library director or board of trustees as part of a formal program of volunteerism. This coverage is provided to the same level as accidental injury coverage is provided to employees of the library.
The Johnsburg Public Library is not a library of historical record, except in the area of local history. To ensure a vital collection of continued value to the community, books and other materials which have outlived their usefulness are withdrawn.
The library director may expend not to exceed $500.00 without the prior approval of the board provided the said expenditure is authorized by the annual budget adopted by the board and such expenditure will not make the total expenditures in any budget account in excess of the amount authorized for that account pursuant to the annual budget.
The Johnsburg Public Library may spend in excess of $10,000.00 only after completing the formal bid process as described in Illinois Law.
Emergency expenditures over $500 can only be made with the written approval of the Library Director and Board President and approved by three-fourths (3/4) majority of the members of the Board, so long as the amount does not exceed the threshold requiring a formal bidding process. The initial Board inquiry may be by phone, which is then to be ratified at the next Board meeting.
The Johnsburg Public Library has a board-approved written budget. This budget is developed annually as a cooperative process between the board’s finance committee, the library director, and additional staff members with responsibility for budgetary elements. Each year, the board of trustees determines if the library’s revenues are adequate to meet the needs of the community. If the revenues are not adequate to meet the needs of the community, the board of trustees takes action to increase the library’s revenue.
The Johnsburg Public Library spends a minimum of 12% of its operating budget on materials for patrons. Materials include books, audiovisual materials, periodicals, telecommunication costs for reference services, fees for online information services, and CD-ROM products. Costs related to the installation and maintenance of a LAN or a shared or standalone bibliographic database are not included.
On a monthly basis, the library director presents written reports on library operations to the board of trustees. These reports include such areas as finance, library usage, matters of personnel, collection development, and programming in addition to any other relevant and pertinent information.
The library maintains adequate records of library operations in a manner easily understood by the public as well as the board of trustees and library director. This record of library operations is presented at each board of trustees monthly meeting and clearly indicates the financial position of the library. In addition to the general financial position of the library, this record clearly indicates the current position of each budgetary line item including budgeted amount, receipts, monthly and year to date expenditures, and remaining budget.
Adopted at the July 8, 1997, Library Board Meeting.
With the close proximity of the Fire/Rescue Station across the street, staff should not attempt to provide emergency care. Call 911.
New Adult Books: New adult books will circulate for 2 weeks.
Other books: Other books circulate for a period of 4 weeks. There is no limit to the number of books that may be borrowed, except in the case of a school assignment alert where the number of books and the length of circulation will be limited. During one month before a holiday, the books for that holiday will circulate for one week only and the number of books may be limited.
Magazines and Pamphlets: These materials circulate for a period of 3 weeks.
Aduiobooks/Music CDs: These materials circulate for a period of 3 weeks.
Videotapes/DVDs: These materials circulate for a period of one week.
Interlibrary Loan Material: These materials circulate for a period of 4 weeks.
Renewals: Library materials that have not been requested by another patron may be renewed for another circulation period, either at the library or by phone. A-V and interlibrary loan materials may not be renewed.
The Johnsburg Public Library has established, in addition to the schedule for lost or damaged items, the following schedule of fines for overdue materials as well as fees for other services provided by the Johnsburg Public Library.Overdue materials:
There are no grace periods on library materials returned late.
All library materials must be returned to the library on or before the marked date due. Patrons returning materials late will be fined at the rates indicated below:
Books, Audiobooks, Music CDs: Fines will be assessed at a rate of 20 (twenty) cents per day per item figured from the original due date. Days that the library is closed will not be counted.
Magazines and Pamphlets: Will be fined at 20 (twenty) cents per day figured from the original date due.
Videotapes/DVDs: Will be fined at $1.50 per day per movie figured from the original date due.
Interlibrary Loan Items: Will be fined at the rate of 20 (twenty) cents per day per item figured from the original date due. Most out-of-state items require a fee to be paid to the lender for postage and handling. The Johnsburg Public Library will make all attempts to acquire requested items from Illinois libraries. If an item is only available out-of-state, the patron will be notified first that they must pay the necessary fee.
Limit of Fines: There shall be a limit on fines of $5.00 per item, except for videos, which will have a limit of $10.00 per videotape or DVD.COLLECTION AGENCY:
Patrons with items 5 weeks (35 days) or more overdue and existing fines having a total combined value of $25 or more are turned over to the library’s collection agency. A $10 collection agency fee will be assessed on the patron’s library card.Circulation - Lost and/or Damaged Library Materials:
Every patron is fully responsible for the repair or replacement cost of all library materials checked out on his/her card. In the case of children under the age of 18, it is the parents’ responsibility to pay for lost or damaged items. A lost or irrepairable library item is paid for by a charge equal to the current replacement cost and a processing charge of $5.00. The patron may then keep the damaged book that was paid for. The replacement fee for a lost library card is $2.00. If a damaged library item is repairable, the charge for repairs will be determined by the Library Director. The cost of repair or replacement of interlibrary loan materials shall be determined by the library which owns the materials. If a lost and paid book is later recovered by the patron within 3 months, they shall be refunded the replacement cost that was paid, but NOT the $5.00 processing fee.LOSS OF LIBRARY PRIVILEGES:
All library card privileges will be suspended if:
Patrons may reserve materials which are not immediately available for patron use, but are in the collection of the Johnsburg Public Library. When the reserved materials are available to the patron who has placed the reserve, the library will notify the patron via phone. The specific title of the material will not be stated to anyone other than the library patron who placed the reserve. If the patron is not available by phone, a message will be left. The date of the message will be noted and the material will be held for the patron for a period of one week. If additional patrons are waiting for the material, the next patron on the list will be called and notified of the availability of the item, and the same procedure will be followed. If no additional patrons are waiting for the material, the material will be placed back into general circulation. In no circumstance will the library leave more than one message regarding a hold on a specific item. Relay of the message to the appropriate person in the household, and prompt retrieval of the material, are the responsibilities of the patron.
It is the policy of the Johnsburg Public Library to ensure the privacy of patrons and users of Library services. Library records are confidential.
Library records are for the sole purpose of protecting public property. Library records are not to be used directly or indirectly to identify the types of materials used by patrons.
No person shall publish or make any information contained in such records available to the public unless:
Other than the situation mentioned above, no information will be provided to any law enforcement official without a subpoena or search warrant. If served with a subpoena, since it is not immediately enforceable, the library director will confer with legal counsel before determining the proper response. If served with a search warrant, see the “Search Warrant Policy” found in the “Personnel Policies” section of the Policy, Personnel, and Procedure Manual.
The possession, sale, or use of a controlled substance other that a drug prescribed by a physician is detrimental to the health of the employees, to their job performance, and to the reputation of the Johnsburg Public Library.
Any employee found to be selling or distributing unauthorized drugs will be immediately terminated. In other cases of drug abuse, management will consider the employee’s work record and his/her willingness to undergo treatment before a decision is made.
WHEREAS, the Illinois General Assembly has enacted the State Officials and Employees Ethics Act (Public Act 93-615, effective November 19, 2003, as amended by Public Act 93-617, effective December 9, 2003), which is a comprehensive revision of State statutes regulating ethical conduct, political activities and the solicitation and acceptance of gifts by State officials and employees; and
WHEREAS, the Act requires all units of local government and school districts, within six months after the effective date of Public Act 93-615, to adopt ordinances or resolutions regulating the political activities of, and the solicitation and acceptance of gifts by, the officers and employees of such units "in a manner no less restrictive" than the provisions of the Act;
NOW, THEREFORE, BE IT ORDAINED by the Board of Library Trustees of the Johnsburg Public Library District as follows:
SECTION 1: The Ordinances of the Johnsburg Public Library District are hereby amended by the addition of the following provisions:
Section 1-1. For purposes of this ordinance, the following terms shall be given these definitions:
"Campaign for elective office" means any activity in furtherance of an effort to influence the selection, nomination, election, or appointment of any individual to any federal, State, or local public office or office in a political organization, or the selection, nomination, or election of Presidential or Vice-Presidential electors, but does not include activities (i) relating to the support or opposition of any executive, legislative, or administrative action, (ii) relating to collective bargaining, or (iii) that are otherwise in furtherance of the person's official duties.
"Candidate" means a person who has filed nominating papers or petitions for nomination or election to an elected office, or who has been appointed to fill a vacancy in nomination, and who remains eligible for placement on the ballot at a regular election, as defined in section 1-3 of the Election Code (10 ILCS 5/1-3).
"Collective bargaining" has the same meaning as that term is defined in Section 3 of the Illinois Public Labor Relations Act (5 ILCS 315/3).
“Compensated time" means, with respect to an employee, any time worked by or credited to the employee that counts toward any minimum work time requirement imposed as a condition of his or her employment, but for purposes of this Ordinance, does not include any designated holidays, vacation periods, personal time, compensatory time off or any period when the employee is on a leave of absence. With respect to officers or employees whose hours are not fixed, "compensated time" includes any period of time when the officer is on premises under the control of the employer and any other time when the officer or employee is executing his or her official duties, regardless of location.
"Compensatory time off" means authorized time off earned by or awarded to an employee to compensate in whole or in part for time worked in excess of the minimum work time required of that employee as a condition of his or her employment.
"Contribution" has the same meaning as that term is defined in section 9-1.4 of the Election Code (10 ILCS 5/9-1.4).
"Employee" means a person employed by the Johnsburg Public Library District, whether on a full-time or part-time basis or pursuant to a contract, whose duties are subject to the direction and control of an employer with regard to the material details of how the work is to be performed, but does not include an independent contractor.
"Employer" means the Johnsburg Public Library District.
"Gift" means any gratuity, discount, entertainment, hospitality, loan, forbearance, or other tangible or intangible item having monetary value including, but not limited to: cash, food and drink, and honoraria for speaking engagements related to or attributable to government employment or the official position of an officer or employee.
"Leave of absence" means any period during which an employee does not receive (i) compensation for employment, (ii) service credit towards pension benefits, and (iii) health insurance benefits paid for by the employer.
"Officer" means a person who holds, by election or appointment, an office created by statute or ordinance, regardless of whether the officer is compensated for service in his or her official capacity.
"Political activity" means any activity in support of or in connection with any campaign for elective office or any political organization, but does not include activities (i) relating to the support or opposition of any executive, legislative, or administrative action, (ii) relating to collective bargaining, or (iii) that are otherwise in furtherance of the person's official duties.
"Political organization" means a party, committee, association, fund, or other organization (whether or not incorporated) that is required to file a statement of organization with the State Board of Elections or a county clerk under Section 9-3 of the Election Code (10 ILCS 5/9-3), but only with regard to those activities that require filing with the State Board of Elections or a county clerk.
"Prohibited political activity" means:
"Prohibited source" means any person or entity who:
(a) No officer or employee shall intentionally perform any prohibited political activity during any compensated time, as defined herein. No officer or employee shall intentionally use any property or resources of the Johnsburg Public Library District in connection with any prohibited political activity.
(b) At no time shall any officer or employee intentionally require any other officer or employee to perform any prohibited political activity (i) as part of that officer or employee's duties, (ii) as a condition of employment, or (iii) during any compensated time off (such as holidays, vacation or personal time off).
(c) No officer or employee shall be required at any time to participate in any prohibited political activity in consideration for that officer or employee being awarded additional compensation or any benefit, whether in the form of a salary adjustment, bonus, compensatory time off, continued employment or otherwise, nor shall any officer or employee be awarded additional compensation or any benefit in consideration for his or her participation in any prohibited political activity.
(d) Nothing in this Section prohibits activities that are permissible for an officer or employee to engage in as part of his or her official duties, or activities that are undertaken by an officer or employee on a voluntary basis which are not prohibited by this Ordinance.
(e) No person either (i) in a position that is subject to recognized merit principles of public employment or (ii) in a position the salary for which is paid in whole or in part by federal funds and that is subject to the Federal Standards for a Merit System of Personnel Administration applicable to grant-in-aid programs, shall be denied or deprived of employment or tenure solely because he or she is a member or an officer of a political committee, of a political party, or of a political organization or club.
Section 1. Except as permitted by this Article, no officer or employee, and no spouse of or immediate family member living with any officer or employee (collectively referred to herein as "recipients"), shall intentionally solicit or accept any gift from any prohibited source, as defined herein, or which is otherwise prohibited by law or ordinance. No prohibited source shall intentionally offer or make a gift that violates this Section.
Section 2. Exceptions. Section 1 is not applicable to the following:
Each of the exceptions listed in this Section is mutually exclusive and independent of every other.
Section 3. Disposition of gifts. An officer or employee, his or her spouse or an immediate family member living with the officer or employee, does not violate this Ordinance if the recipient promptly takes reasonable action to return a gift from a prohibited source to its source or gives the gift or an amount equal to its value to an appropriate charity that is exempt from income taxation under Section 501 (c)(3) of the Internal Revenue Code of 1986, as now or hereafter amended, renumbered, or succeeded.
This Ordinance shall be in full force and effect from and after its passage, approval and posting according to law.
PASSED by the Board of Library Trustees of the Johnsburg Public Library District, McHenry County, Illinois on the 11th day of May 2004.
The Johnsburg Public Library offers the same services to patrons with disabilities as to all other segments of the population. In addition to those services, the Johnsburg Public Library acts as facilitator between the patron and Services to the Blind and Physically Handicapped, offers home delivery to patrons with disabilities which prevent them from coming to the library, and welcomes service animals in the library.
The Johnsburg Public Library is a tax-supported public library. This means that people residing within the jurisdictional boundaries of the Johnsburg Public Library pay taxes to support the library. Those people who live within the jurisdictional boundaries of the Johnsburg Public Library need pay no additional fee to be eligible to receive their first library card.
As a resident card holder, the borrower identified on the valid borrower’s card may physically take his or her library card to another library to borrow materials. Those materials are the responsibility of the individual who borrows them, and are subject to all of the fines, rules, and regulations of the lending library. Often libraries limit the borrowing privileges of reciprocal borrowers, and it is best to establish local rules and procedures before making your selections.
Individuals residing beyond the jurisdictional boundaries of the Johnsburg Public Library and not within the boundaries of another Illinois public library, and owning no property within the jurisdictional boundaries of the Johnsburg Public Library, may purchase a non-resident library card at the closest participating Illinois public library. The Johnsburg Public Library honors all valid Illinois public library cards, whether they are resident or non-resident cards. The Johnsburg Public Library non-resident card fee shall be determined annually. (Policy updated 3/16/06)
District Residents: A free, three year Johnsburg Public Library card is issued to any resident, or persons who own real estate or rent within the boundaries of the Johnsburg Public Library District. A valid library card must be presented by patrons in order to check out library materials. There is a fee of $2.00 to replace damaged, destroyed, lost, or stolen library cards.
Reciprocal Borrowers: Any person who presents a valid library card from an Illinois reciprocal library may use that card to check out all materials from the Johnsburg Public Library. Reciprocal card holders shall abide by all rules and regulations of the Johnsburg Public Library.
Age Requirements: Anyone age 5 and over may apply for his/her own library card subject to the above conditions. All persons, age 17 and under, who apply for a library card must have the application form signed by a parent or guardian before they may receive a library card. This library subscribes to the policy that parents are responsible for the materials which their children read and this library will not actively restrict or censor materials which children check out.
At the Johnsburg Public Library, you will find computer stations set aside for online catalog search only, stations that have both the Internet and Microsoft Office products, and one station that is solely for word processing.
By using any computer of the Johnsburg Public Library patrons agree to these terms. These include:
Policy updated 6-13-06
Library patrons of all ages have a right to expect that the library will be quiet and safe enough for reading and study. The following regulations are authorized by the Public Library District Act, Sections 1004-11, Chapter 81, Illinois Revised Statutes:
Patron Requests:
A patron must present either their barcode number or their patron ID number, either in person or on the telephone, before any information will be given concerning:
When speaking to a family member and not to the patron, information about the material should be restricted as to information that does not reveal the content.
Sample:
If information is requested by a person other than the patron, the staff should state that they are only permitted to discuss specific information with the patron.
Patron Information:
Address, phone numbers, or any other personal information from a patron's record may not be given out without direct consent of the Library Director.
The copyright laws of the United States (Title 17, United States Code) govern the reproduction, distribution, adaptation, public performance, and public display of protected material.
Under certain conditions, public libraries are authorized to lend, lease, or rent copies of computer programs and video or sound recordings to patrons for nonprofit purposes. Any person who makes an unauthorized copy or adaptation of a computer program or video or sound recording or redistributes the loaned copy or publicly performs or displays the computer program or video or sound recording, except as permitted by Title 17 of the United States Code, may be liable for copyright infringement.
This institution reserves the right to refuse to fulfill a loan request if, in its judgment, fulfillment of the request would likely lead to violation of the copyright law.
To insure that all patrons may have considerate use of the Johnsburg Public Library, appropriate behavior is expected. Violation of any of the following rules will result in a warning and/or expulsion from the property. Whenever necessary, police will be contacted. The Director and supervisory staff have authority to carry out all powers of this policy.
Bulletin boards are provided in the library only for the posting of announcements of a general nature which describes an event or activity of public interest to a substantial number of persons in the community. No announcements of a strictly personal nature will be posted. No commercial advertisements may be posted.
Flyers, brochures, pamphlets, etc., accepted for placing on library counters must meet the same criteria set forth above. In no case will library employees participate in the distribution of any but library generated publications.
No poster display, exhibit, pamphlet, brochure, leaflet, or booklet shall be exhibited, displayed, or placed in the library for distribution without permission from the director.
No outside organization or individual shall be permitted to display or exhibit any materials which advocate the election or defeat of a candidate for public office or which advocates an affirmative or negative vote, for or against any proposition, whether political or otherwise.
Exhibit areas are provided within the library. Such areas are subject to the above criteria and are assigned on a first come basis, depending on space requirements of the exhibit. Arrangements for displays should be made in advance with the director. The library assumes no responsibility for the preservation, protection, or possible damage or theft of any item displayed or exhibited. All items placed in the library are done so at the owner’s risk. The display release form (see appendix) must be signed by the individual or organization and the library director.
Fax/Transmission:
Criteria for fax use for patron information:
Fax/Receiving:
$1.00 per page. The Johnsburg Public Library assumes no responsibility of notification of the receipt of a fax for an individual. The fax will be held by the library for one week and then discarded if not picked up. No effort to notify the individual of the arrival of the fax will be made.
The library will be open the following times, twelve months a year.
| Monday | 8:30 a.m. - 9:00 p.m. |
| Tuesday | 8:30 a.m. - 9:00 p.m. |
| Wednesday | 8:30 a.m. - 9:00 p.m. |
| Thursday | 8:30 a.m. - 9:00 p.m. |
| Friday | 8:30 a.m. - 5:00 p.m. |
| Saturday | 8:30 a.m. - 5:00 p.m. |
| Sunday | 1:00 p.m. – 4:00 p.m. during the school year. |
The library will be closed on Sundays from Memorial Day through the 2nd Sunday in September (Saufen und Spiel), as well as Easter Sunday and Mother’s Day. Staff working these Sunday hours will get paid at time and a half. (Revised 12/13/05)
The library will close those holidays during the year approved by the Board of Trustees. The library may close for special circumstances or during an emergency. The following days are considered holidays:
Jan 1, Memorial Day, Fourth of July, Labor Day, Thanksgiving Day, Dec. 24, Dec. 25, and Dec. 31.
(Policy revised 6/8/04, 6/13/06):
Internet access is available on selected public terminals for all users of the Johnsburg Public Library. Access to the Internet is compatible with the library's endorsement of the Library Bill of Rights and the Freedom to Read and with its collection development policy. The library makes this service available as part of its mission to inform, educate, entertain and provide cultural enrichment to people of all ages throughout its service area.
The Johnsburg Public Library uses Internet filters to protect children from pornographic or extremely obscene images as required by the Children’s Internet Protection Act (CIPA). No filtering solution is 100% effective. The Johnsburg Public Library makes no claims that every pornographic site or image will be filtered, although the library has made a good faith effort to attempt to do this with its filters. The library’s filters may be turned off at individual stations at the request of any patron age 18 and older, as long as the request is for accessing information that is not considered illegal. The Johnsburg Public Library has no control over the information accessed through the Internet and cannot be held responsible for its content. Information may be reliable and current or it may be inaccurate, out-of-date, controversial or even offensive to some people.
Library users access the Internet at their own discretion. Staff will assist users as time permits.
Children age 17 and under must have a signed parental permission form on file before using the Internet. AS WITH ALL LIBRARY MATERIALS, PARENTS OR GUARDIANS, NOT LIBRARY STAFF. ARE RESPONSIBLE FOR SUPERVISING INTERNET USE BY THEIR CHILDREN.
Internet may NOT be used for chat rooms.
Users may not add, delete, or modify the equipment or programs in any way. Library users must comply with all local, state and federal laws while using Internet. Users found to have violated any laws (including, but not limited to, those concerning copyright, fraud, privacy or obscenity) will have their computer privileges revoked. Internet users who choose to conduct fee-based services while using the library's Internet are responsible for any charges that they incur.
The library charges 10 cents a page for printing in black and white from all computer workstations. Color pages are available for $1.00 per page.
Patrons may access the Internet for no more than one hour each day, unless no one else is waiting for a terminal. Usage is available on a first come-first served basis.
The library may deny or withhold computer/Internet privileges for infractions of these policies.
The Board of Trustees of the Johnsburg Public Library District offers the use of the library's meeting room to non-profit groups for educational, cultural, and civic purposes free of charge, provided such meetings are open to the general public. For-profit groups may use the room upon payment of $50 per meeting. The library and the Board of Trustees do not support any position taken by any group by virtue of allowing a group to use the public meeting room.
1. Permission to use the library's public meeting room will be based on the following considerations:
2. Any of the above conditions may be waived by the Library Director in consultation with the Board of Trustee