Minutes of the Meeting of the Board of Trustees

of the

Johnsburg Public Library

Nov. 13, 2007

Trustees present: E. Munson, D. Liston, E. Robel, K. Hughes, M.J. Farrell, J. Stockwell, K. Kucik. Also present: Dir. Zawacki and Eagle Scout candidate Aaron Barnes and his father Dr. Roland Barnes.

Meeting called to order by Pres. Munson at 7:04pm. Motion by Liston, seconded by Hughes to amend the agenda to allow Aaron Barnes to make his Eagle Scout presentation. Motion passed unanimously. After his presentation, Trustees directed a number of questions to Aaron regarding his project. Motion was made by Farrell and seconded by Stockwell to approve Aaron’s proposal. Motion passed unanimously.

Approval of Minutes

Motion was made by Hughes, and seconded by Stockwell to approve minutes of the October 9, 2007 meeting. Ayes: Munson, Farrell, Stockwell, Robel, Hughes, Kucik. Abstention: Liston. Motion passed.

Motion made by Liston, seconded by Hughes to approve the minutes of the special board meeting of Oct. 23, 2007. Ayes: Munson, Liston, Hughes, Kucik. Abstentions: Farrell, Stockwell, Robel. Motion passed.

Approval of Bills

Trustees reviewed bills submitted for approval. Motion made by Kucik, seconded by Farrell to approve payment of bills in the amount of $43,712.24. Ayes: Robel, Hughes, Farrell, Liston, Stockwell, Kucik, Munson. Motion passed.

Treasurer’s Financial Report

The Board reviewed the financial report. D. Liston reported that everything was within normal range with the exception of advertising.

There were no Committee reports

Correspondence

Board reviewed e-mail sent from Prairie Area Library System re benefits realized from library system membership.

Board reviewed e-mail from Learning Center director at Bush School regarding their delegation of a share of book fair profits to the public library.

Board reviewed letter from Eder, Casella, & Co.(CPA firm ) regarding uninsured assets.

Trustee Liston stated that he has dealt with the issue and will continue to monitor the situation.

Board reviewed notice of impact fees collected.

Board reviewed notice of Amended Statute regarding patron confidentiality and the police. Statute will go into effect 1/1/08.

(over)

There was no Unfinished Business

New Business

Board reviewed letter from the Majercik and Comstock families regarding overly bright security lamp at the staff entrance. Motion made by Kucik, seconded by Hughes to contact Mrs. Majercik’s brother (an electrician) for a proposed solution to the problem. Ayes: Robel, Liston, Hughes, Farrell, Kucik, Stockwell, Munson. Motion passed.

Board reviewed e-mail from PALS regarding cost of participating in system Union List and additional aspects of contract for system membership. Motion made by Farrell, seconded by Kucik to approve contract. Ayes: Hughes, Robel, Farrell, Liston, Stockwell, Kucik, Munson. Motion passed.

Board reviewed proposed change to the library’s policy of confidentiality of library records. Motion was made by Liston, seconded by Hughes to approve proposed change. Ayes: Stockwell, Kucik, Farrell, Hughes, Robel, Liston, Munson.

Board reviewed the Director’s request for reimbursement of expenses in the amount of $987.00 for her to attend the Public Library Assoc. convention in Minneapolis in March, 2008. Motion was made by Hughes, seconded by Farrell to approve the request. Ayes: Stockwell, Kucik, Farrell, Hughes, Robel, Liston, Munson. Motion passed.

Board reviewed proposal regarding placement of a coffee vending machine in the library. Options regarding “plumbed in” version and “bottled water’ version were discussed. Board agreed Dir. Zawacki should arrange for a trial run of the bottled water version;

Board reviewed the Director’s report.

Motion was made by Farrell, seconded by Hughes to adjourn the meeting. Ayes: Stockwell, Kucik, Farrell, Hughes, Robel, Liston, Munson. Motion passed.. Meeting was adjourned by Pres. Munson at 8:04 pm

Respectfully submitted,

Kathleen Kucik, secretary