Johnsburg Public Library District

 

Board Meeting Minutes---Tuesday, July 12, 2005

 

 

 

The meeting was called to order at 7:06 pm by Vice-President Mary Jo Farrell.  Trustees present:  Evelyn Brefeld, Mary Jo Farrell, Kathy Hughes, Doug Liston, Edna Robel, and Director Maria Zawacki.  Absent:  Elsie Munson.

 

A motion was made by Kathy Hughes and seconded by Doug Liston to accept the minutes of the May 10, 2005, meeting.  Motion carried.  Evelyn Brefeld abstained.

 

A motion was made by Doug Liston and seconded by Evelyn Brefeld to pay the bills in the amount of $35,979.05.  Motion carried.  Ayes:  Evelyn Brefeld, Mary Jo Farrell, Kathy Hughes, Doug Liston, Edna Robel.  Nayes:  none.  Absent:  Elsie Munson.

 

Treasurer’s Report:  we are at the end of the fiscal year and everything looks good!  Kudos to Judy Robel for all her work in this area!  Thank you, Judy!

 

Committee Reports:  none

 

Correspondence:

  • Notice of Illinet/OCLC Services annual fee  (was discussed and approved at the May mtg.)
  • Memo from lawyer on use of meeting rooms
  • Trustee workshop notification…The Nitty Gritty 1: Boot Camp for Public Library Trustees  7/28  and The Nitty Gritty 2:  Active Duty for Public Library Trustees  8/11.

 

Unfinished Business:

  • A motion was made by Doug Liston and seconded by Edna Robel to approve purchase of a new outdoor book drop  ($3503).  Motion carried.  Ayes: Evelyn Brefeld, Mary Jo Farrell, Kathy Hughes, Doug Liston, Edna Robel.  Nayes:  none.  Absent:  Elsie Munson

 

New Business:

  • Vice-President Mary Jo Farrell administered the Oath of Office to newly appointed trustee Kathleen Kucik.  Welcome aboard, Kathy!
  • A motion was made by Edna Robel and seconded by Kathy Kucik to approve the revised working for budget for FY2006.  Motion carried.
  • A motion was made by Edna Robel and seconded by Kathy Hughes to approve Ordinance No.05-7-1 (Tentative Combined Annual Budget & Appropriation Ordinance for FY2005-2006.  Motion carried.
  • A motion was made by Doug Liston and seconded by Kathy Kucik to approve Ordinance No.05-7-2 (Ordinance Authorizing Execution of Mortgage.  Motion carried.
  • Discussion regarding the Balloon Loan Modification and/or Extension Agreement…agreement was signed by vice-president and secretary.
  • A motion was made by Doug Liston and seconded by Kathy Hughes to make a mortgage pre-payment ($13,489.52) thus reducing the principal.  Motion carried.  Ayes:  Evelyn Brefeld, Mary Jo Farrell, Kathy Hughes, Kathy Kucik, Doug Liston, Edna Robel.  Nayes:  none.  Absent:  Elsie Munson.
  • Discuss the Non-Resident  fee for 2006…it will remain at $100.
  • Edna Robel and Kathy Hughes ‘volunteered’  to do the FY2005 Secretary’s Audit.
  • Reviewed the list of trustees, addresses, and terms of offices  (will be certified with County Clerk and Il State Librarian)
  • A motion was made by Doug Liston and seconded by Evelyn Brefeld to approve Pay Phone service agreement.  Motion carried,.
  • Review chapters 12-14 of Trustee Facts File
  • A motion was made by Kathy Hughes and seconded by Edna Robel to approve carpet cleaning quote from Reliable Maintenance.  Ayes:  Evelyn Brefeld, Mary Jo Farrell, Kathy Hughes, Kathy Kucik, Doug Liston, Edna Robel.  Nayes:  none.  Absent:  Elsie Munson.
  • A motion was made by Doug Liston and seconded by Evelyn Brefeld to approve interior painting quote from Bell Painting and Decorating.  Motion carried.  Ayes:  Evelyn Brefeld, Mary Jo Farrell, Kathy Hughes, Kathy Kucik, Doug Liston, Edna Robel.  Nayes:  none.  Absent:  Elsie Munson.
  • A motion was made by Edna Robel and seconded by Kathy Hughes to approve computer project purchase requests  ($4563) from Cy.  Motion carried.  Ayes:  Evelyn Brefeld, Mary Jo Farrell, Kathy Hughes, Kathy Kucik, Doug Liston, Edna Robel.  Nayes:  none.  Absent:  Elsie Munson.
  • A motion was made by Doug Liston and seconded by Evelyn Brefeld to approve faucet plumbing quote for library lavatories  (Garrelts and Sons).  Motion carried.  Ayes:  Evelyn Brefeld, Mary Jo Farrell, Kathy Hughes, Kathy Kucik, Doug Liston, Edna Robel.  Nayes:  none.  Absent:  Elsie Munson.
  • Discussion about roof repairs…haven’t received a quote on the cost…tabled until next meeting.

 

Director’s Report:  County-Wide Library Staff and Trustee Meetings will be held at Huntley Public Library on Thursday, Sept. 29, 2005.  The library will be closed that day for staff to attend the meeting.  The meeting for library trustees will be held that evening.

 

Public Input

 

Board Input

 

Adjournment:  A motion was made by Evelyn Brefeld and seconded by Doug Liston to adjourn the meeting.  Motion carried.  The meeting was adjourned at 7:55 pm.

 

 

                                                                        Respectfully submitted,

 

 

                                                                        

                                                                        Evelyn Brefeld, secretary