LIBRARY BOARD OF TRUSTEES MEETING

Oct 17 2017 7:00 pm

Minutes of the Board of Trustees

 

Johnsburg Public Library

 

October 17, 2017

 

 

Call to Order

Meeting was called to order by Vice President J. Stockwell at 7:07 P.M. Trustees present:  K. Gustafson, B. Harmel and J. Stockwell.  Trustees absent:  M. Diedrich, L. Dohrn, and S. Reitz.  Director B. Ryan was present. Trustee candidate (not yet sworn in) D. Liston was present. Also present, T. Low representing Frank Low Insurance Agency.

 

New Business

The Oath of Office was administered to new trustee D. Liston.

 

Tim Low informed the board about any changes to the library’s future insurance coverages (2017-20). Mr. Low will check rates for umbrella coverage.

 

Approval of Minutes

Motion was made by B. Harmel and seconded by K. Gustafson to approve the amended minutes of the September 12, 2017 meeting.  Ayes:  K. Gustafson, B. Harmel, and J. Stockwell. 

Abstain: D. Liston

Motion passed.

 

Approval of Bills

Motion was made by D. Liston and seconded by K. Gustafson to approve the payment of bills in the amount of $59,234.99. Ayes: K. Gustafson, B. Harmel, D. Liston, and J. Stockwell. Motion passed.

 

Treasurer’s Financial Report

Trustees reviewed the FY Year 2017-2018 September 30, 2017 financial report. B. Ryan will check if money on hand can be placed into cd’s.

 

Committee Reports

None

 

Correspondence

Trustees reviewed the 2017 Tax Projections for Collection in 2018. 2.64% is the increase for 2017 (Payable 2018) for FY2019.

 

Trustees reviewed the memorandum for Roger Ritzman regarding recent legislation. The threshold for contracts requiring competitive bids was increased from $20,000 to $25,000.

 

Director B. Ryan sent kudus email to staff.

 

Unfinished Business

None

 

New Business

Motion was made by D. Liston and seconded by B. Harmel to approve Harm’s snow plowing quote for the winter of 2017-2018. A certificate of insurance is needed for this transaction.

Ayes:  K. Gustafson, B. Harmel, D. Liston and J. Stockwell.

Motion passed.

 

Motion was made by D. Liston and seconded by B. Harmel to approve the library’s picking up $20.28 per year medical and life insurances increase.

Ayes:  K. Gustafson, B. Harmel, D. Liston and J. Stockwell.

Motion passed.

 

Motion was made by D. Liston and seconded by K. Gustafson to approve the Cadre Communications, Inc. cabling wiring quote not to exceed $4,000. A certificate of insurance is needed.

Ayes:  K. Gustafson, B. Harmel, D. Liston and J. Stockwell.

Motion passed.

 

Director’s Report

         

1. New Shelver

New shelver Kari Willems began on October 9 and will be working Monday and Wednesday evenings, 2 Saturdays a month and 1 Sunday a month.

 

2. Staff Training:

The library will be closed until 2 p.m. Friday, November 3 and Friday, November 17 for all-staff training on the new circulation system.  Director B. Ryan attended PUG (PrairieCat Users Group) Day on Friday, September 29 and the Illinois Library Association Conference Tuesday, October 10 through Thursday, October 12.

3. Computer Classes:

Teagan Anderson began teaching a series of computer classes on September 22. These are held every other Friday from 4:30-6:00 and have been well attended and extremely well received. Registration is limited to 6 participants as the library has to hold them in the reference area but the library is going to explore grants with the hope of obtaining laptops so that classes can be offered to more people and held in the meeting room.

 

Public Input

None

 

Board Input

None

 

Adjournment

Motion was made by B. Harmel and seconded by K. Gustafson to adjourn.

Ayes:  K. Gustafson, B. Harmel, D. Liston, and J. Stockwell.

Motion passed.

Meeting was adjourned by Vice President J. Stockwell at 8:27 P.M.

 

 

                                                                   Respectfully submitted,

 

 

 

                                                                   Karen Gustafson, secretary