Library Board of Trustees Meeting

Oct 12 2010 7:00 pm


Minutes of the Meeting
Of the
Board of Trustees
Johnsburg Public Library
Oct. 12, 2010
Trustees Present: R. Barnes, M.J. Farrell, K. Hughes, K. Kucik, E. Munson.
Trustees Absent: J. Stockwell, E. Robel
Also Present: Dir. M. Zawacki
Call to Order
The meeting was called to order at 7:04pm by Pres. E. Munson.
Approval of the Minutes
Motion was made by M.J. Farrell, seconded by R. Barnes, to approve the minutes of the Truth in Taxation hearing and the Sept. meeting as presented. Ayes: K. Hughes, M.J. Farrell, K. Kucik, R. Barnes, E. Munson. Motion passed.
Approval of Bills
Motion was made by K. Kucik, seconded by K. Hughes, to approve payment of the bills in the amount of $41,512.37. Ayes: K. Hughes, M.J. Farrell, K. Kucik, R. Barnes, E. Munson. Motion passed.
Treasurer’s Financial Report
Trustees reviewed the treasurer’s financial report, noting large expenditure for Automation.
Committee Reports
There were no committee reports.
Trustees reviewed the memo regarding the meeting of the design team working on merging library systems.
Trustees reviewed a letter from PALS to the state library detailing the financial crisis of the system and measures taken to maintain services, including borrowing money to be paid back in 1/11.
Trustees reviewed the paper recycling report.
Unfinished Business
There was no unfinished business.
New Business
Trustee election packet was distributed to R. Barnes.
Motion was made by M.J. Farrell, seconded by K. Hughes, to approve bid from Brooks Mowing and Plowing for snow removal for the upcoming 2010-2011. Cost set at $189.00 per plow. Ayes: K. Hughes, M.J. Farrell, K. Kucik, R. Barnes, E. Munson, Motion passed.
Motion was made by K. Kucik, seconded by M.J. Farrell, to approve new E-Pay check signers(adding the names of James Stockwell and Judy Robel and deleting the name of Douglas Liston). Ayes: K. Hughes, M.J. Farrell, K. Kucik, R. Barnes, E. Munson. Motion passed.
Trustee J. Stockwell arrived at 7:28 pm.
Director’s Report
Trustees reviewed the director’s report
Public Input
There was no public input.
Board Input
There was no board input.
Motion was made by K. Hughes, seconded by J. Stockwell to adjourn the meeting: Ayes: K. Hughes, M.J. Farrell, K. Kucik, R. Barnes, J.Stockwell, E. Munson. Motion passed. Meeting was adjourned by Pres. E. Munson at 7:32pm.
                                    Respectfully submitted,
                                    Kathleen Kucik, secretary


October 2010
  1. Upcoming Staff Meeting:
The library will be closed Friday morning, Oct. 29 for a staff meeting. We will all then go and tour the newly refurbished McHenry Public Library.
  1. Program info:
The library sponsored an antique toy appraisal in September. John Vayo, a Johnsburg resident and antique dealer, volunteers his services for this. One person brought in a brand new 1950s arcade game that they had purchased at an estate sale years ago for $10. John estimated its value at $4,000! That was undoubtedly the big winner of the day. We had 44 people in attendance at Mark Leslie’s recent book signing here. Mark graduated from Johnsburg High School in the early 80s and recently had a cookbook/food memoir published, titled Beyond the Pasta. The library has two copies of it if anyone is interested in checking it out.
  1. Book Sale:
The Friends of the Library book sale is Nov. 11-13. They could use help with sorting and set up, starting November 5, as well as with the sale itself. There is a sign up sheet on the front counter.
  1. Newsletter update:
The postmaster called me after receiving my letter regarding problems with the September newsletter mailing (duplicates in mailboxes). When I called and initially talked to the delivery supervisor, she reported that the carrier had been really busy and had a bad week. When he couldn’t complete the newsletter delivery on the same day, he forgot where he left off and apparently put the newsletter in mailboxes where they had already been delivered. When I asked why some people got 2 or 3 copies on that second delivery, she replied that they must have been stuck together. The postmaster gave me the real story after doing some investigating. Early this summer, they eliminated a mailing route and combined it with other routes. I had 444 newsletters in the tub for the eliminated route, and obviously did not have enough in the tubs for the other routes. I was in error for not confirming the number of pieces in each route. I used to do this, but the numbers had not changed at all over the past couple of years, so I got lazy and didn’t check. However, no one at the post office called to let me know they had a tub for an eliminated route. I could have come and corrected the mailing before it went out. Lesson learned – I will ALWAYS call the post office from now on to confirm the routes and the numbers.
September 2010 statistics:
TOTAL CIRCULATION:  10,362                              AVG. DAILY CIRCULATION:  370
VOLUMES ADDED: 275                                          VOLUMES WITHDRAWN: 161
TOTAL VOLUMES: 60,372                         TOTAL PATRONS REGISTERED: 11,011
ILL BORROWING STATISTICS: 250                       ILL LENDING STATISTICS: 285                 
Respectfully submitted,
Maria Zawacki, Library Director