LIBRARY BOARD OF TRUSTEES MEETING

Jul 11 2017 7:00 pm

Minutes of the Board of Trustees

 

Johnsburg Public Library

 July 11, 2017

                            

Call to Order

Meeting was called to order by President M. Diedrich at 7:29 P.M.  Trustees present:  M. Diedrich, L. Dohrn, K. Gustafson, B. Harmel, S. Reitz and J. Stockwell.  Director M. Zawacki was present. Incoming Library Director B. Ryan also was present.

Trustee absent:  P. Shearer

 

Approval of Minutes

Motion was made by B. Harmel and seconded by S. Reitz to approve the minutes of the June 19, 2017 Board Meeting.

Ayes: M. Diedrich, L. Dohrn, K. Gustafson, B. Harmel, S. Reitz and J. Stockwell.

Motion passed.

 

Approval of Bills

Motion was made by S. Reitz and seconded by L. Dohrn to approve the payment of the July 2017 bills in the amount of $42,477.68.

Ayes:  M. Diedrich, L. Dohrn, K. Gustafson, B. Harmel, S. Reitz and J. Stockwell.

Motion passed.

 

Treasurer’s Financial Report

Trustees reviewed the FY Year 2016-2017 June 30, 2017 financial report.

 

Committee Reports

None

 

Correspondence

Trustees reviewed the IMRF Correspondence about Net Pension Liability which is the amount by which the total pension liability exceeds the pension plan’s net assets available for paying benefits.  The amount is $95,994.

 

Incoming Library Director B. Ryan reported on attending Director’s University June 5-8. She said the conference material covered was extremely valuable for her to succeed in being a new library director and truly one of the best library conferences she has attended.

 

Unfinished Business 

None

 

New Business

Motion was made by J. Stockwell and seconded by B. Harmel to approve Ordinance No. 2017-7-1 (Tentative Combined Annual Budget & Appropriation Ordinance For FY2018).

Ayes:  M. Diedrich, L. Dohrn, K. Gustafson, B. Harmel, S. Reitz and J. Stockwell.

Motion passed

 

Motion was made by J. Stockwell and seconded by S. Reitz to approve Ordinance No 2017-7-2 (Resolution Designating an Authorized Agent to the Illinois Municipal Retirement Fund). Effective August 1, 2017 the Johnsburg Public Library District Authorized Agent to IMRF shall be Elizabeth Ryan.

Ayes:  M. Diedrich, L. Dohrn, K. Gustafson, B. Harmel, S. Reitz and J. Stockwell.

Motion passed.

 

Motion was made by B. Harmel and seconded by J. Stockwell to approve Ordinance No. 2017-7-3 (Ordinance Amending the Purposes of Accumulations in the Special Reserve Fund). This relates to the use of what we call “Building Fund.” Income comes from impact fees and can only be used for building-related purposes.

Ayes:  M. Diedrich, L. Dohrn, K. Gustafson, B. Harmel, S. Reitz and J. Stockwell.

Motion passed.

 

Two board trustees M. Diedrich and J Stockwell are assigned to do the Secretary’s Audit for FY17 minutes.

 

Motion was made by J. Stockwell and seconded by S. Reitz to Revise the FY2018 Working Budget.

Ayes:  M. Diedrich, L. Dohrn, K. Gustafson, B. Harmel, S. Reitz and J. Stockwell.

Motion passed.

 

The October 2017 Board Meeting will be held on October 17, 2017 to enable Library Director B. Ryan to attend the ILA Conference.

 

 

Director’s Report

1.  

Prevailing Wage and Library Entrance Light Installation:

The winning quote we received from Associated Electrical of Woodstock for this job did in fact include paying prevailing wages..

     2.Open Meetings Act (OMA) training:

Newly-elected trustees are required to take the online trustee training only once. If a trustee runs for re-election that person does not have to take the online training course again. The OMA “Designee” and Freedom of Information Act (FOIA) Officer must take training annually for both of these. In the library’s situation the library director is this person

 

Public Input

None

 

Board Input

To loosely rephrase a line from a famous song (How do you solve a problem like Maria INTO How do you thank Maria enough) The Library Board cannot begin to thank Library Director M. Zawacki enough for not only filling our Johnsburg Library’s director role, but also being at the forefront of providing excellent leadership and professional service (with her heart and soul) to Johnsburg library patrons, the community and the library staff for these past 40 years. Her expertise, experience, knowledge, professionalism, care, great sense of humor, positive outlook and desire to serve are evident to all who know her. Wishing Maria and her husband, Roger a happy, healthy and long retirement enjoyed with new adventures, family, friends, travel, hobbies, leisure and BOOKS.

 

Adjournment

Motion was made by L. Dohrn and seconded by S. Reitz to adjourn.

Ayes:  M. Diedrich, L. Dohrn, K. Gustafson, B. Harmel, S. Reitz, and J. Stockwell. President M. Diedrich adjourned the meeting at 8:25 P.M.

Motion passed.

                                                         

Respectfully submitted,

 

 

 

 

 

                   Karen Gustafson, secretary