LIBRARY BOARD OF TRUSTEES MEETING

May 16 2017 7:00 pm

Minutes of the Board of Trustees

 

Johnsburg Public Library

 May 16, 2017

                            

Call to Order

Meeting was called to order by Vice President J. Stockwell at 7:08 P.M.  Trustees present:  J. Stockwell, K. Gustafson, B. Harmel, and P. Shearer. Newly elected trustee Susan Reitz (to serve in trustee position vacated by trustee R. Barnes) and interested trustee candidate Laurie Dohrn were present.  Director M. Zawacki was present.

Trustees absent:  M. Diedrich and K Hughes.

 

Approval of Minutes

Motion was made by B. Harmel and seconded by P. Shearer to approve the minutes of the April 11, 2017 Board Meeting.

Ayes:  J. Stockwell, K. Gustafson, B. Harmel, and P. Shearer.

Motion passed.

 

Approval of Bills

Motion was made by P. Shearer and seconded by B. Harmel to approve the payment of the May 2017 bills in the amount of $48,917.78.

Ayes:  J. Stockwell, K. Gustafson, B. Harmel, and P. Shearer.

Motion passed.

 

Treasurer’s Financial Report

Trustees reviewed the FY Year 2016-2017 April 30, 2017 financial report.

 

Committee Reports

None

 

Correspondence

Trustees reviewed the the FY2017 Illinois Public Library Per Capita Grant awarded to Johnsburg Public Library in the amount of $9,644.16 to be used until the end of the following fiscal year-June 30, 2018. Due to the continued state budget impasse, payment of these funds may be significantly delayed. Johnsburg Public Library received $9,574.73 for FY2016.

 

Trustees reviewed the letter submitted by interested trustee candidate Laurie Dohrn (to serve in the position being vacated by retiring trustee K. Hughes). She and her family are longtime community residents and Laurie’s 4 children went through Johnsburg schools. Laurie has recently retired from teaching 24 years in the Johnsburg Public School district. She wants to remain active in her community and serve as a library trustee knowing what a valuable educational and recreational resource Johnsburg Public Library is to the Johnsburg community.

 

Trustees reviewed the Certificate of Canvass Results from the April 4, 2017 Consolidated Election.  Certificates of Election were distributed to trustees James C. Stockwell (6 year term), Barbara R. Harmel (unexpired 4 year term), Phyllis Shearer (unexpired 2 year term) and newly elected trustee Susan L. Reitz (6 year term). Congratulations to all.

 

Trustees reviewed the correspondence from FISH of McHenry, Inc. for donated canned goods received from patrons with overdue library fines  (“Food For Fines Week”) during spring’s National Library Week.

 

 

Unfinished Business 

None

 

New Business

Oaths of Office were administered to Recently Elected Trustees: Phyllis Shearer, Susan L. Reitz, James C. Stockwell, and Barbara R. Harmel.

 

Motion was made by B. Harmel and seconded by P. Shearer to Elect the current slate of Officers – M. Diedrich, President, J. Stockwell, Vice President, B. Harmel, Treasurer and K. Gustafson, Secretary again for 2017-18.

Ayes:  J. Stockwell, K. Gustafson, B. Harmel, S. Reitz and P. Shearer.

Motion passed.

 

Trustees approved Resolution 2017-5-1 (Resolution Recognizing and Thanking Trustee Kathleen Hughes) for more than 16 years of dedication and community service to the Johnsburg Public Library District. We extend to her best wishes for happiness in all of her future endeavors.

 

Motion was made by P. Shearer and seconded by S. Reitz to Approve Policy Manual revisions to delete both the Long Range Plan for FY 2009-FY 2012 dated November 11, 2008 and additional out of date information in the FOIA policy. Director M. Zawacki responded that relevant FOIA statues are posted on our public bulletin board and on our website.

Ayes:  J. Stockwell, K. Gustafson, B. Harmel, S. Reitz and P. Shearer.

Motion passed.

 

Director’s Report

1.  

Staff Holiday recognition – Final attempt!

The staff painting program is rescheduled until Friday, May 12 preceded by a Panera dinner. Success has been achieved.

 

2.  

Thank you to the Board:

Director M. Zawacki expressed appreciation and thanked the Board for the planter arrangement sent after her father passed away recently. 

 

Public Input

None

 

Board Input

J. Stockwell offered to Johnsburg Public Library a copy of his new finished 30 minute video documentary and commentary celebrating a kick off of McHenry County College’s 50th Anniversary.

 

Adjournment

Motion was made by B. Harmel and seconded by S. Reitz to adjourn.

Ayes:  J. Stockwell, K. Gustafson, B. Harmel, S. Reitz, and P. Shearer. Vice President J. Stockwell adjourned the meeting at 8:04 P.M.

 

Motion passed.

                                                         

Respectfully submitted,

 

 

 

 

 

                   Karen Gustafson, secretary

 

DIRECTOR’S REPORT

May 2017

 

1.)   

Staff Holiday Recognition – Final attempt!

We have rescheduled our staff painting program for Friday, May 12, preceded by a Panera dinner.  If this one doesn’t work out, I give up!

 

       2.) Thank you to the Board:

            I want to thank the Board for the beautiful planter that was sent after my father passed away.  It is a

             lovely arrangement and my family and I very much appreciate the kind gesture.

 

 

 

 

April 2017 statistics:

TOTAL CIRCULATION:  4,921                  AVG. DAILY CIRCULATION:  170

VOLUMES ADDED:             150                            VOLUMES WITHDRAWN: 377

TOTAL VOLUMES:  60,444                         TOTAL PATRONS REGISTERED:  12,457

ILL BORROWING STATISTICS:  159       ILL LENDING STATISTICS:  452

 

                                                                                   

Respectfully submitted,

 

 

 

Maria Zawacki

 

Library Director