LIBRARY BOARD OF TRUSTEES MEETING

Nov 15 2016 7:00 pm

 

Minutes of the Board of Trustees

 

Johnsburg Public Library

 November 8, 2016

                            

Call to Order

Meeting was called to order by President M. Diedrich at 7:09 P.M.  Trustees present:  M. Diedrich, R. Barnes, K. Gustafson, B. Harmel, P. Shearer and J. Stockwell. Director M. Zawacki was present.

Trustee absent:  K. Hughes.

 

Approval of Minutes

Motion was made by J. Stockwell and seconded by P. Shearer to approve the minutes of the October 11, 2016 board meeting.

Ayes:  M. Diedrich, K. Gustafson, B. Harmel, P. Shearer and J. Stockwell.

Abstain: R. Barnes.

Motion passed.

 

Approval of Bills

Motion was made by B. Harmel and seconded by K. Gustafson to approve the payment of the November 2016 bills in the amount of $64,349.59.

Ayes:  M. Diedrich, R. Barnes, K. Gustafson, B. Harmel, P. Shearer and J. Stockwell.

Motion passed.

 

 

Treasurer’s Financial Report

Trustees reviewed the FY Year 2016-2017 October 31, 2016 financial report.

 

Committee Reports

None

 

Correspondence

Trustees reviewed the Memo from our lawyer on Reimbursement of Expenses.

 

Trustees discussed the Memo from our lawyer on Alcoholic Beverages on Library Property.

 

Trustees reviewed the IMRF Final Rate Notice for 2017. The 2016 rate is 9.68%.

 

Trustees reviewed the Website submission from Liverpool, New York about the Homeschool Resource Center.

 

Trustees reviewed the letter from our auditor.

 

Unfinished Business 

None

 

New Business

Trustees reviewed the “Standards Chapter Review” (Per Capita Grant Requirement #5). The library meets all standards.

 

Trustees reviewed the “Trustees” Response (Per Capita Grant requirement #6).

 

Motion was made by J. Stockwell and seconded by R. Barnes to approve the library’s assuming the $30 increase in health insurance costs for 2017.

Ayes:  M. Diedrich, R. Barnes, K. Gustafson, B. Harmel, P. Shearer and J. Stockwell. 

Motion passed.

 

Motion was made by J. Stockwell and seconded by R. Barnes to approve the Alcoholic Beverages Policy as presented to be incorporated into the library policy handbook.

 

Ayes: M. Diedrich, R. Barnes, K. Gustafson, B. Harmel, P. Shearer and J. Stockwell.

Motion passed.

 

Motion was made by J. Stockwell and seconded by R. Barnes to approve the renewal with Direct Energy for electricity as long as the 12 month rate is less than the 24 month term.

 

Ayes:  M. Diedrich, R. Barnes, K, Gustafson, B. Harmel, P. Shearer and J. Stockwell.

Motion passed.

 

Director’s Report

1.  

Pioneer Center Volunteers:

1-2 clients are coming 1-2 hours weekly to dust the library and to wash and clean items used during the twice-weekly infant/toddler playtime.

 

Public Input

None

 

Board Input

None

 

Adjournment

Motion was made by J. Stockwell and seconded by R. Barnes to adjourn.

Ayes:  M. Diedrich, R. Barnes, K. Gustafson, B. Harmel, P. Shearer and J. Stockwell.  President M. Diedrich adjourned the meeting at 8:16 P.M.

                                                          Respectfully submitted,

 

 

                                                          Karen Gustafson, secretary

DIRECTOR’S REPORT

November 2016

 

  1. Pioneer Center volunteers:

I was contacted recently by someone from Pioneer Center about providing a 1-2 hour weekly volunteer opportunity for 1 or 2 of their clients.  They are coming on Wednesday mornings to dust the entire library and to wash and clean items used during our twice-weekly infant/toddler play time.  They were also supposed to help Melanie with garden clean-up, but it’s been raining every Wednesday so far.

 

October 2016 statistics:

TOTAL CIRCULATION:  5,987                  AVG. DAILY CIRCULATION:  193

VOLUMES ADDED:             228                            VOLUMES WITHDRAWN:  383

TOTAL VOLUMES:  62,218                         TOTAL PATRONS REGISTERED:  12,271

ILL BORROWING STATISTICS:  223       ILL LENDING STATISTICS:  506

                                                                                   

Respectfully submitted,

 

 

 

Maria Zawacki

 

Library Director