LIBRARY BOARD OF TRUSTEES MEETING

Jun 14 2016 7:00 pm

JOHNSBURG PUBLIC LIBRARY DISTRICT

 

Minutes of the Board of Trustees

 

Johnsburg Public Library

 June 14, 2016

 

                            

Call to Order

Meeting was called to order by President M.J. Farrell at 7:10 P.M. Trustees present:  M.J. Farrell, M. Diedrich, K. Gustafson, B. Harmel, K. Hughes and J. Stockwell.  Trustees absent:  R. Barnes.  Director M. Zawacki was present.

 

Approval of Minutes

Motion was made by K. Hughes and seconded by M. Diedrich to approve the minutes of the May 10, 2016 board meeting.

Ayes:  M.J. Farrell, M. Diedrich, K. Gustafson, B. Harmel, K. Hughes and J. Stockwell. Motion passed.

 

Approval of Bills

Motion was made by M. Diedrich and seconded by K. Hughes to approve the payment of bills in the amount of $48,610.38.

Ayes:  M.J. Farrell, M. Diedrich, K. Gustafson, B. Harmel, K. Hughes and J. Stockwell. Motion passed.

 

Treasurer’s Financial Report

Trustees reviewed the FY Year 2015-2016 May 31, 2016 financial report.

 

Committee Reports

None

 

Correspondence

Trustees reviewed the notification of award on 2016 Teens’ Top Ten Book Giveaway (totaling 26 titles). As one of the recipient libraries we are pleased Heather Stewart YAL who initiated the process will encourage community teens to practice positive reading habits. Additionally these titles will enrich the existing Johnsburg Library’s collection.

 

Trustees reviewed the donation from Lakes Region Conference and the subsequent purchase of story hour cushions.

 

Trustees reviewed a letter from P. Shearer about the trustee vacancy and will act further at the next meeting on July 12, 2016.

 

Trustees reviewed the United States Marine Corps Reserve 2015 Commander’s Award for collection of marine toys for tots.

 

Trustees reviewed the May 2016 Monthly IT Report.

 

Unfinished Business 

None

 

New Business

 

Motion was made by K. Gustafson and seconded by K. Hughes to approve the Tentative Working Budget for FY2017.  Ayes:  M.J. Farrell, M. Diedrich, K. Gustafson, B. Harmel, K. Hughes and J. Stockwell.  Motion passed.

 

Motion was made by J. Stockwell and seconded by B. Harmel to approve the Schedule of Meetings for FY2017 including (2016-Jul. 12, Aug. 16, Sep. 13, Oct. 11, Nov. 8, and Dec. 13) and 2017 (Jan. 10, Feb. 14, Mar. 14, Apr. 11, May 9, and Jun. 13). Ayes:  M.J. Farrell, M. Diedrich, K. Gustafson, B. Harmel, K. Hughes, and J. Stockwell. Motion passed.

 

Motion was made by M. Diedrich and seconded by J. Stockwell to approve Ordinance No. 2016-6-1 (Ordinance Adopting Prevailing Wage Rates for FY2017).

Ayes:  M.J. Farrell, M. Diedrich, K. Gustafson, B. Harmel, K. Hughes and J. Stockwell. Motion passed.

 

Motion was made by J. Stockwell and seconded by K. Hughes to approve Ordinance No. 2016-6-2 (Ordinance Authorizing Public Library Non-Resident Cards for FY2017.

Ayes:  M.J. Farrell, M. Diedrich, K. Gustafson, B. Harmel, K. Hughes and J. Stockwell.  Motion passed.

 

Motion was made by M. Diedrich and seconded by J. Stockwell to approve the Intergovermental Agreement with PrairieCat to become a Fully Participating Member. Director Zawacki will apply for the library system grant to help cover conversion costs. 

Ayes:  M.J. Farrell, M. Diedrich, K. Gustafson, B. Harmel, K. Hughes and J. Stockwell.  Motion passed.

 

Motion was made by all trustees to approve Resolution 2016-6-1 (Resolution Recognizing and Thanking President Mary Jo Farrell For Her Dedicated Service To The Johnsburg Public Library District). Good luck to you as you open the door to the next chapter of your life and move into new adventures. We will miss you.

Ayes:  M. Diedrich, K. Gustafson, B. Harmel, K. Hughes and J. Stockwell.  Motion passed.

 

Director’s Report

We received a $100 memorial donation from the family of Betty Thiel, a longtime library patron who recently passed away and will purchase 7 books.

 

A big thank you to staff member Teagan who checked all the links on the library’s website.  Any non-functioning links were either updated or deleted by Director Zawacki.

 

Public Input

None

 

Board Input

None

 

Adjournment

Motion was made by J. Stockwell and seconded by M. Diedrich to adjourn.

Ayes:  M.J. Farrell, M. Diedrich, K. Gustafson, B. Harmel, K. Hughes and J. Stockwell. President M.J. Farrell adjourned the meeting at 7:47 P.M.

 

                                                                   Respectfully submitted,

 

 

                                                                   Karen Gustafson, secretary 

 

 

 

 

DIRECTOR’S REPORT

June 2016

 

  1. Memorial Donation:

We received a $100 donation in memory of Betty Thiel, a longtime library patron who recently passed away.  According to her son, Betty loved Minnesota, knitting, and cooking, so we have purchased 7 books on those topics.  A memorial donation plate will be placed in each book when the books arrive.

 

  1. Website updates:

A big thank you to staff member Teagan who clicked on every single link on our website to make sure all the links were functional (which they were not, of course).  Any non-functioning links were either updated or deleted as appropriate.  Teagan also updated all of the many reading lists staff has created for the Reader’s Corner page on our website.

 

 

 

May 2016 statistics:

TOTAL CIRCULATION:  5,175                  AVG. DAILY CIRCULATION:  185

VOLUMES ADDED:             228                            VOLUMES WITHDRAWN: 565

TOTAL VOLUMES:  62,517                         TOTAL PATRONS REGISTERED:  12,001

ILL BORROWING STATISTICS:  197       ILL LENDING STATISTICS:  370

                                                                                   

Respectfully submitted,

 

 

 

Maria Zawacki

 

Library Director