LIBRARY BOARD OF TRUSTEES MEETING

May 10 2016 7:00 pm

Minutes of the Board of Trustees

 

Johnsburg Public Library

 May 10, 2016

 

                            

Call to Order

Meeting was called to order by President M.J. Farrell at 7:12 P.M. Trustees present:  M.J. Farrell, M. Diedrich, K. Gustafson and J. Stockwell.  Trustees absent:  R. Barnes, B. Harmel, and K. Hughes.  Director M. Zawacki was present.

 

Approval of Minutes

Motion was made by J. Stockwell and seconded by M. Diedrich to approve the minutes of the April 12, 2016 board meeting.

Ayes:  M.J. Farrell, M. Diedrich, K. Gustafson and J. Stockwell. Motion passed.

 

Approval of Bills

Motion was made by M. Diedrich and seconded by J. Stockwell to approve the payment of bills in the amount of $54,819.26.

Ayes:  M.J. Farrell, M. Diedrich, K. Gustafson and J. Stockwell. Motion passed.

 

Treasurer’s Financial Report

Trustees reviewed the FY Year 2015-2016 April 30, 2016 financial report.

 

Committee Reports

None

 

Correspondence

Trustees reviewed the report on 2016 Food for Fines for overdue items. Out of 35 mailers sent 3 patrons returned items. Mail sent to 6 patrons was returned unable to forward.

 

Trustees discussed the thank you letter received from FISH of McHenry for the library’s donation of 2 carts of food.

 

Trustees reviewed a letter from Unique Management Services (our collection agency). Even though patrons with very overdue materials will no longer get reported to the credit reporting agencies, Unique, using a 120 day Gentle Nudge approach, still provides a valuable service for retrieving overdue library materials. Johnsburg Library and other McHenry County libraries already using Unique Management Services will continue working with the company.

 

Trustees reviewed and discussed the article “Homeschoolers at the Library.”

 

Trustees reviewed and discussed the letter from our lawyer on hiring a director successor. The library board has very broad discretion as to how to proceed. There are no legal requirements to follow. The library board decides what hiring procedure works for the in progress search for a director successor.

 

Trustees reviewed the April 2016 monthly IT report.

 

Trustees reviewed the Tax Computation Report for FY2017. The  $598,397.35 amount is our tax income for the next fiscal year and reflects a 1.42% increase from our current year.

 

Trustees received an update on current IMRF Net Pension Liability amount totaling $123,354 from 12/31/2015 GASB 68 required financial statement. The auditor confirmed this amount saying that the IMRF estimated 2015 investment return is 0.32%, falling short of the IMRF investment 7.5% target return. The Illinois Pension Code requires IMRF to annually credit 7.5% to the IMRF member and annuitant reserves. Therefore, required funds had to be drawn from IMRF employers’ reserve accounts. Employer reserve balances will experience an average reduction of 21.32% from beginning of the year balances. The impact of 2015 investment returns on individual employer 2017 contribution rates is difficult to forecast.

 

 

Unfinished Business 

None

 

 

New Business

 

Trustees discussed the salary amount for the library director position after M. Zawacki retires in 2017.

 

Trustees reviewed the results of the clever teen BookFace contest. 78 patrons voted and the results were #1 Ashley Ahrem, #2 Stephanie Santiago and #3 Trinity Nett.

 

Motion was made by M. Diedrich and seconded by J. Stockwell to approve the library’s Technology Plan for FY2016-2019.

Ayes:  M.J. Farrell, M. Diedrich, K. Gustafson and J. Stockwell. Motion passed.

 

Motion was made by J. Stockwell and seconded by M. Diedrich to hire Pett Paving of Richmond to do the sealcoat, crackfilling and striping and repair potholes of the library parking lot at a cost of $2,650.

Ayes:  M.J. Farrell, M. Diedrich, K. Gustafson and J. Stockwell.

Motion passed.

 

Trustee M.J. Farrell, board president, will resign from the library board effective 6-14-2016. After serving 16 years on the library board she and her husband will be moving from the area. With all of her knowledge, experience, and spirit she will be missed. We will meet at 5:30 p.m. on 6-14 at Olive Garden in Johnsburg.

 

Director’s Report

Julie Schoen, Children’s Librarian, is having a very busy month promoting reading and the upcoming children’s summer reading program to various schools Johnsburg Library serves.

 

Public Input

None

 

Board Input

None

 

 

 

Adjournment

Motion was made by J. Stockwell and seconded by M. Diedrich to adjourn.

Ayes:  M.J. Farrell, M. Diedrich, K. Gustafson and J. Stockwell. President M.J. Farrell adjourned the meeting at 7:50 P.M.

 

                                                                   Respectfully submitted,

 

 

 

                                                                   Karen Gustafson, secretary

 

 

DIRECTOR’S REPORT

May 2016

 

  1. Children’s Summer Reading Program Promotion:

Julie Schoen, our Children’s Librarian, is having a very busy month promoting reading and our upcoming children’s summer reading program.  On Wednesday afternoon, May 4, St. John’s students are coming over for a tour.  Later that night she is making a presentation at the library to the parents of ESL students in the school district.  Tuesday night, May 10, she is one of the guest readers for a special Reading/Literacy Night at St. John’s.  She has library tours scheduled all day on May 12 for the Bush 4th graders and then is taking her show on the road to Bush School on Tuesday, May 17 for the 3rd graders.  Hopefully this will all increase the number of children participating in the reading program.

 

 

 

April 2016 statistics:

TOTAL CIRCULATION:  5,803                  AVG. DAILY CIRCULATION:  200

VOLUMES ADDED:             249                            VOLUMES WITHDRAWN: 359

TOTAL VOLUMES:  62,782                         TOTAL PATRONS REGISTERED:  11,961

ILL BORROWING STATISTICS:  276       ILL LENDING STATISTICS:  448

                                                                                   

Respectfully submitted,

 

 

 

Maria Zawacki

 

Library Director