LIBRARY BOARD OF TRUSTEES MEETING

Apr 12 2016 7:00 pm

Minutes of the Board of Trustees

Johnsburg Public Library

 April 12, 2016

 

                            

Call to Order

Meeting was called to order by President M.J. Farrell at 7:10 P.M. Trustees present:  M.J. Farrell, M. Diedrich, K. Gustafson, B. Harmel, K. Hughes and J. Stockwell.  Trustee absent:  R. Barnes.  Director M. Zawacki was present.

 

Approval of Minutes

Motion was made by K. Hughes and seconded by J. Stockwell to approve the minutes of the March 8, 2016 board meeting.

Ayes:  M.J. Farrell, M. Diedrich, K. Gustafson, B. Harmel, K. Hughes and J. Stockwell. Motion passed.

 

Approval of Bills

Motion was made by J. Stockwell and seconded by K. Hughes to approve the payment of bills in the amount of $41,799.04.

Ayes:  M.J. Farrell, M. Diedrich, K. Gustafson, B. Harmel, K. Hughes and J. Stockwell. Motion passed.

 

Treasurer’s Financial Report

Trustees reviewed the FY Year 2015-2016 March 31, 2016 financial report.

 

Committee Reports

None

 

Correspondence

Trustees received and discussed a cover letter of interest and resume from Elizabeth Ryan applying for the Johnsburg Library Director position available August 1, 2017 when Director M. Zawacki retires. The candidate’s education qualifications, professional library experiences and good match for this position renders her a strong candidate, Director M. Zawacki will contact our lawyer Roger Ritzman to determine whether we would be in compliance with rules if the Board of Directors decides to limit interviewing additional candidates.

 

Trustees received notification that Johnsburg Public Library District will receive a FY 2016 Illinois Public Library Per Capita Grant in the amount of $9,574.73. However, due to the state budget impasse, payment of these finds may be significantly delayed. The library may use these funds until the end of the following fiscal year (June 30, 2017).

 

Trustees reviewed the March 2016 monthly technology report.

 

Trustees reviewed the Homeschooling article from ALA’s Programming Librarian website entitled Program Model:  Homeschool Resource Center.

 

Trustees received a White Sox Library Appreciation Day flyer for July 8, 2016 specially priced game tickets.

 

Trustees received a Preliminary Notice of IMRF Contribution for 2017. The total employer rate is 9.68%.

 

Unfinished Business 

None

 

New Business

Motion was made by J. Stockwell and seconded by M. Diedrich to approve the new combined proposed Johnsburg Computer/Internet Use Policy revision. Added new point – Library users access the Internet at their own discretion.  Parents and legal guardians of minors are responsible for determining the limits of their children’s access to the Internet and providing guidance to them.  Deleted - point – Children age 17 and under must have a signed parental permission form on file before using the Internet.  Also deleted point – Internet may NOT be used for chat rooms.

Ayes:  M.J. Farrell, M. Diedrich, K. Gustafson, B. Harmel, K. Hughes and J. Stockwell. Motion passed.

 

 

 

Director’s Report

 

Johnsburg Library staff will visit Sycamore Public Library on May 20, 2016 to see the PrairieCat circulation and interlibrary systems. If all goes well Director M. Zawacki will initiate the drafting of the Intergovernmental Agreement to join the consortium.  Staff will also stop at the new Marengo Public Library.

 

Public Input

None

 

Board Input

None                                                                                                         

 

Adjournment

Motion was made by J. Stockwell and seconded by B. Harmel to adjourn. Ayes:  M.J. Farrell, M. Diedrich, K. Gustafson, B. Harmel, K. Hughes and J. Stockwell. President M.J. Farrell adjourned the meeting at 7:50 P.M.

 

                                                                   Respectfully submitted,

 

 

 

                                                                   Karen Gustafson, secretary

 

 

 

DIRECTOR’S REPORT

April 2016

 

  1. Staff Tour of Libraries:

We have scheduled a staff outing to the Sycamore Public Library on Friday, May 20 to see their PrairieCat circulation and interlibrary system in action.  The director at Sycamore is the Chair of the PrairieCat Admin Council and was at the staff presentation here at our library.  Assuming all goes well, I’ll probably initiate the drafting of the Intergovernmental Agreement to join the constorium. On the way home from Sycamore we’re planning a stop to check out the new Marengo Public Library.

 

 

 

March 2016 statistics:

TOTAL CIRCULATION:  6,750                  AVG. DAILY CIRCULATION:  225

VOLUMES ADDED:             384                            VOLUMES WITHDRAWN:  853

TOTAL VOLUMES:  62,765                         TOTAL PATRONS REGISTERED:  12,017

ILL BORROWING STATISTICS:  259       ILL LENDING STATISTICS:  590

                                                                                   

Respectfully submitted,

 

 

 

Maria Zawacki

 

Library Director