LIBRARY BOARD OF TRUSTEES MEETING

Mar 8 2016 7:00 pm

 

  Minutes of the Board of Trustees

 

Johnsburg Public Library

 March 8, 2016

 

                            

Call to Order

Meeting was called to order by President M.J. Farrell at 7:04 P.M. Trustees present:  M.J. Farrell, K.Gustafson, B. Harmel, K. Hughes and J. Stockwell.  Trustees absent:  R. Barnes and M. Diedrich.  Director M. Zawacki was present.

 

Approval of Minutes

Motion was made by B. Harmel and seconded by K. Hughes to approve the minutes of the February 9, 2016 board meeting.

Ayes:  M.J. Farrell, K. Gustafson, B. Harmel, K. Hughes and J. Stockwell. Motion passed.

 

Approval of Bills

Motion was made by J. Stockwell and seconded by B. Harmel to approve the payment of bills in the amount of $35,981.59.

Ayes:  M.J. Farrell, K. Gustafson, B. Harmel, K. Hughes and J. Stockwell. Motion passed.

 

Treasurer’s Financial Report

Trustees reviewed the FY Year 2015-2016 February 29, 2016 financial report.

 

Committee Reports

None

 

Correspondence

Trustees received a report on the informative February 19, 2016 Staff Meeting held with PrairieCat/RAILS Personnel. Under present Uniform Circulation Rules Approved By PrairieCat Administrative Council 4/6/12:

1.  

Regarding loan periods Johnsburg Public Library would still

check out movies for l week and the remaining collection for 3 weeks.  Because items in the Homeschool Resource Center are considered a special collection, we could still retain the 6 week checkout period.

2. Maximum fines change to $10 for all items.

3. Block amount is $5 for all “regular” patron types.

4. Regarding bills we are notified of any failed notices (bad

email, phone, etc.).

There is a one-time RAILS LLSAP Membership grant to upgrade Johnsburg Public Library for the PrairieCat membership. The following costs covered are:

1.  

Retrospective conversion costs including hiring temporary library staff to add your collection to PrairieCat;  the staff would need to be fully trained by PrairieCat staff to have

permission to add items per PrairieCat policies.

2.  

Equipment purchased needed for automation including staff                  

or public workstations, local network equipment, one receipt

printer and one case of receipt paper.

3.  

One year of OCLC membership fees.

The Initial one-time start-up charges are:

1.  

1- Consortium charge to Capital Development Fund is $5000. (these funds remain with the consortium to be used for future shared purchases. This CDF fee can be paid over a period of up to three years if no LLSAP grant is awarded).

2.  

0-64k- Barcode labels- items ($26 per l,000 if needed)

$0-$1664.

3.  

0-10k- Barcode labels-patrons ($26 per 1,000 if needed)

$0-260.

          4. 0-2-Barcode scanner ($150 ea. if needed)

$0-$300.

Total One Time Start-up Charges are $5,000-$7,224.

The first year of OCLC membership fee of $196.51 can be included in the RAILS LLSAP membership grant.

 

Director M. Zawacki will wait for grant money before initiating membership. All library staff will attend a Friday, May 20, 2016 RAILS field trip and Johnsburg Library shall be closed on that day.

 

Trustees reviewed the January and February 2016 monthly technology reports.

 

Filing Statements of Economic Interest are due between January 1 and the May 1, 2016 deadline date. An electronic filing system for Economic Interests submissions for 2016 has been initiated. Filers shall go to www.co.mchenry.il.us/CountyClerk then to the Economic Interest section for instructions on how to file electronically. Either in writing or email using econinterst@mchenry.il.us filers will provide to the County Clerk’s office a list of names, home mailing addresses and email addresses all employees who will be filing electronically.

 

Unfinished Business 

None

 

New Business

Motion was made by J. Stockwell and seconded by K. Hughes to discontinue audio recording of regular board meetings with the exception of the required audio recording of closed, executive sessions. 

Ayes:  M.J. Farrell, K. Gustafson, B. Harmel, K. Hughes and J. Stockwell. Motion passed.

 

Motion was made by K. Hughes and seconded by J. Stockwell to approve Harms Landscape’s 2016 Lawn Care Proposal and Contract covering 30 weeks at the total cost of $3,752. 

Ayes:   M.J. Farrell, K. Gustafson, B. Harmel, K. Hughes and J. Stockwell.  Motion passed.

 

Director’s Report

54 children completed the “Reading is Rocking!” winter reading program. Planning has begun for the adult and children’s summer reading program:  “Read for the Win.”

 

Public Input

None

 

Board Input

None                                                                                                         

 

Adjournment

Motion was made by J. Stockwell and seconded by K. Hughes to adjourn.

Ayes:  M.J. Farrell, K. Gustafson, B. Harmel, K. Hughes and J. Stockwell. The meeting was adjourned by President M.J. Farrell at 7:30 P.M.

 

                                                                   Respectfully submitted,

 

 

 

                                                                   Karen Gustafson, secretary

 

DIRECTOR’S REPORT

March 2016

 

  1. Children’s Winter Reading Program:

There were 54 children who completed the “Reading is Rocking!” winter reading challenge, featuring the popular children’s book character, Pete the Cat.  It may only be March, but we’re already gearing up for the adult and children’s summer reading program: “Read for the Win”.

 

 

 

February 2016 statistics:

TOTAL CIRCULATION:  5,969                  AVG. DAILY CIRCULATION:  206

VOLUMES ADDED:             274                            VOLUMES WITHDRAWN:  222

TOTAL VOLUMES:  63,229                         TOTAL PATRONS REGISTERED:  12,050

ILL BORROWING STATISTICS:  231       ILL LENDING STATISTICS:  478

                                                                                   

Respectfully submitted,

 

 

 

Maria Zawacki

 

Library Director