LIBRARY BOARD OF TRUSTEES MEETING

Dec 8 2015 7:00 pm

 

Minutes of the Board of Trustees

 

Johnsburg Public Library

 

December 5, 2015

 

Call to Order

The meeting was called to order by President M.J. Farrell at 7:08 P.M.  Trustees present:  M.J. Farrell, M. Diedrich, B. Harmel, K. Hughes, and J. Stockwell.  Trustees absent:  R. Barnes and K. Gustafson.  Director M. Zawacki was present.

 

Approval of Minutes

Motion was made by K. Hughes and seconded by B. Harmel to approve the minutes of the November 10, 2015 board meeting.  Ayes:  M.J. Farrell, M. Diedrich, B. Harmel, K. Hughes, and J. Stockwell.  Abstained: J. Stockwell.  Motion passed.

 

Approval of Bills

Motion was made by J. Stockwell and seconded by B. Harmel to approve the payment of bills in the amount of $44,962.60.  Ayes: M.J. Farrell, M. Diedrich, B. Harmel, K. Hughes, and J. Stockwell.  Motion passed.

 

Treasurer's Financial Report

Trustees reviewed the FY Year 2015-2016 November 30, 2015 financial report.

 

Committee Reports

None

 

Correspondence

Trustees reviewed the electrical contract rate change from quote rate to date of contract signing, which was a little bit higher.

 

Trustees read the letter from St. John’s School thanking us for donating gently used computers to their school.

 

Trustees reviewed the letter from our auditors stating that they did not identify any deficiencies in internal control that they considered to be significant deficiencies.  Their audit for FY2015 is complete.

 

Unfinished Business

None

 

New Business

Motion was made by J. Stockwell and seconded by K. Hughes to revise the library contribution towards employee health insurance to $400.00 even.  Ayes: M.J. Farrell, M. Diedrich, B. Harmel, K. Hughes, and J. Stockwell.  Motion passed.

                                                                                                                                    (over)

Motion was made by J. Stockwell and seconded by B. Harmel to approve the holiday closings for next year (2016).  Monday, December 26, 2016 and Monday, January 2, 2017 will both be the official paid holidays for employees.

Ayes: M.J. Farrell, M. Diedrich, B. Harmel, K. Hughes, and J. Stockwell.  Motion passed.

 

Motion was made by J. Stockwell and seconded by B. Harmel to approve the FY2016 Per Capita Grant application.  Ayes: M.J. Farrell, M. Diedrich, B. Harmel, K. Hughes, and J. Stockwell. Motion passed.

 

Director's Report

The completed street banner was displayed.  The trustees were pleased with the appearance.

M. Zawacki, director, is looking into new rules for employees taking paid vacation around the holidays as it is getting difficult to schedule.  A possibility is to take vacations quarterly with the exception of planned vacations.

 

Public Input

None

 

Board Input 

None

 

Adjournment

Motion was made by J. Stockwell and seconded by K. Hughes to adjourn.  Ayes: M.J. Farrell, M. Diedrich, B. Harmel, K. Hughes, and J. Stockwell.  The meeting was adjourned by President M.J. Farrell at 7:30 P.M.

 

                                                                     

                                                                    Respectfully submitted,

 

 

                                                                    Madelyn Diedrich, Acting Secretary

 

 

 

DIRECTOR’S REPORT

December 2015

 

Other than the agenda items, I have no additional items to report on for the month.

 

 

November 2015 statistics:

TOTAL CIRCULATION:  5,945                  AVG. DAILY CIRCULATION:  205

VOLUMES ADDED:             310                            VOLUMES WITHDRAWN:  427

TOTAL VOLUMES:  60,296                         TOTAL PATRONS REGISTERED:  11,941

ILL BORROWING STATISTICS:  165       ILL LENDING STATISTICS:  502

                                                                                   

Respectfully submitted,

 

 

 

Maria Zawacki

 

Library Director