LIBRARY BOARD OF TRUSTEES MEETING

Nov 10 2015 7:00 pm

 

 Minutes of the Board of Trustees

 

Johnsburg Public Library

November 10, 2015

 

                            

Call to Order

Meeting was called to order by President M.J. Farrell at 7:07 P.M. Trustees present:  M.J. Farrell, R. Barnes, M. Diedrich, K. Gustafson, B. Harmel, and K. Hughes.  Trustee absent:  J. Stockwell.  Director M. Zawacki was present.

 

Approval of Minutes

Motion was made by K. Hughes and seconded by B. Harmel to approve the minutes of the October 13, 2015 board meeting. Ayes:  M.J. Farrell, M. Diedrich, K. Gustafson, B. Harmel, and K. Hughes.  Abstained: R. Barnes.  Motion passed.

 

Approval of Bills

Motion was made by M. Diedrich and seconded by R. Barnes to approve the payment of bills in the amount of $73,924.35. Ayes:  M.J. Farrell, R. Barnes, M. Diedrich, K. Gustafson, B. Harmel, and K. Hughes. Motion passed.

 

Treasurer’s Financial Report

Trustees reviewed the FY Year 2015-2016 October 31, 2015  financial report.

 

Committee Reports

None

 

Correspondence

Trustees reviewed the correspondence from lawyer regarding FOIA and Emails from Personal Devices.

Trustees reviewed the September 2015 Monthly IT Report. 

Trustees reviewed the IMRF Final Rate Notice for 2016.  

Trustees reviewed the information on English Learner Parent Night meeting. 5 families attended.

Trustees discussed the LIMRICC IGA and By-laws previously reviewed and approved by trustees at the October 13, 1015 board meeting.

 

Unfinished Business

None

 

New Business

Trustees completed the Standards Chapter Review, FY2016 Per Capita Grant requirement meeting Chapter 5, “Technology,” Serving Our Public 3.0:  Standard For Illinois Public Libraries, 2014. Since the library’s current technology plan expires June 30, 2016, the library’s plan will need to be updated this fiscal year. Trustees discussed core standards. Trustees reviewed the library’s website hosted by http://lishost.org currently maintained by Director, M. Zawacki and Pam. The library system created our basic website design using Drupal a number of years ago, but in order to meet the required assessment with www consortium W3C disability standards evidenced by the used of an online validation service, the library will need a complete redesign of the site. We do not have funds for this.

 

Trustees completed The “Trustees” Requirement for FY2016 Per Capita Grant discussing how library funds are used to support educational programs and training opportunities with electronic resources for patrons. Trustees and library staff discussed how the library uses ILL to foster resource sharing.

 

Trustees reviewed the Results of EDGE Assessment. Overall the library ranked above average compared to other small libraries.

 

Motion was made by M. Diedrich and seconded by K. Hughes to approve transfer of $31,500 from Money Market to Checking for additional payment to IMRF towards unfunded liability. Ayes: M. J. Farrell, R. Barnes, M. Diedrich, K. Gustafson, B. Harmel, and K. Hughes.  Motion passed.

 

Motion was made by B. Harmel and seconded by R. Barnes to clarify our current Meeting Room Application and Policy to now read under Organization/group Type:  Nonprofit Entity (Person in charge also does not earn a profit from any activities related to this group, in or outside of the library). There is no charge for use of room for this category. Business or For-Profit Organization AND $50 fee has been paid at time of booking. Ayes:  M.J. Farrell, R. Barnes, M. Diedrich, K. Gustafson, B. Harmel and K. Hughes.  Motion passed.

 

Trustees reviewed the Participation Request for Conservation District Congress to be held February 6, 2016.  President M.J. Farrell will represent the library.

 

Motion was made by R. Barnes and seconded by K. Gustafson to approve the Electric Pricing Renewal on a 12 month term from Direct Energy.  Ayes:  M. J. Farrell, R. Barnes, M. Diedrich, K. Gustafson, B. Harmel, and K. Hughes.  Motion passed.

 

Motion was made by M. Diedrich and seconded by K. Hughes to approve the Staff Holiday Recognition at $25 each.  Ayes:  M. J. Farrell, R. Barnes, M. Diedrich, K. Gustafson, B. Harmel and K. Hughes.  Motion passed.

 

Director’s Report

Additional Johnsburg School District activity: Librarian H. Stewart taught a Junior high mini-course introducing hot, new young adult books, a scavenger hunt, a paper marble coaster and more. The group chose a book to discuss. 

 

Ringwood Impact Fees: The library received $658 for two impact fees from the village of Ringwood.

 

Computer Donations: St John’s School was thrilled with the donation of the library’s old 6 computers replaced with new computers.

 

Director M. Zawacki announced that her tentative retirement date is July 2017.

 

 

Public Input

None

 

Board Input

None

 

Adjournment

Motion was made by K. Hughes and seconded by M. Diedrich to adjourn.  Ayes:  M.J. Farrell, R. Barnes, M. Diedrich, K. Gustafson, B. Harmel, and K. Hughes. The meeting was adjourned by President  M.J. Farrell at 7:43 P.M.

 

                                                                   Respectfully submitted,

 

 

 

                                                                   Karen Gustafson, secretary

 

DIRECTOR’S REPORT

November 2015

 

  1. Additional Johnsburg School District activity:

Last month I highlighted some activities in cooperation with Johnsburg School District.  I neglected to include Heather’s junior high mini-courses.  Below is the info from Heather describing the mini-courses:

 

The Jr. High has monthly "mini-courses", where the students choose to attend a special course of their interest. They meet for 1 hour a month for 4 months. This is the 2nd year of program, but the first year that asked other community members besides teachers to teach the courses.

 

 

My course:

Join Heather Stewart, Teen Librarian at Johnsburg Library, for introduction to hot new Young Adult books, a library scavenger hunt, a paper marble coaster, and more. We will end the mini course with a book discussion meeting on a book the group chooses. 

 

In the spring, I will hopefully teach another session and Melanie will have a gardening course.

 

 

  1. Ringwood Impact Fees:

We recently received a total of $658 for two impact fees from the village of Ringwood.

 

  1. Computer Donations:

St. John’s School was thrilled with the donation of our six computers that we replaced with new ones.  We are also giving them our old working laptop, and another laptop that a patron gave us that we do not need.  (Patron was totally OK with us passing her old laptop on to St. John’s.)  Now we just need them to come and actually pick them up. J

 

 

 

 

November 2015 statistics:

TOTAL CIRCULATION:  6,278                  AVG. DAILY CIRCULATION:  203

VOLUMES ADDED:             389                            VOLUMES WITHDRAWN:  293

TOTAL VOLUMES:  63,541                         TOTAL PATRONS REGISTERED:  11,902

ILL BORROWING STATISTICS:  175       ILL LENDING STATISTICS:  435

                                                                                   

Respectfully submitted,

 

 

 

Maria Zawacki

 

Library Director