LIBRARY BOARD OF TRUSTEES MEETING

Oct 13 2015 7:00 pm

Minutes of the Board of Trustees

 

Johnsburg Public Library

 

October 13, 2015

 

                            

Call to Order

Meeting was called to order by President M.J. Farrell at 7:07 P.M. Trustees present:  M.J. Farrell, M. Diedrich, K. Gustafson, B. Harmel, K. Hughes and J. Stockwell.  Trustee absent:  R. Barnes.  Director M. Zawacki was present.

 

Approval of Minutes

Motion was made by K. Hughes and seconded by M. Diedrich to approve the minutes of the September 22, 2015 board meeting. Ayes:  M.J. Farrell, M. Diedrich, K. Gustafson, B. Harmel, K. Hughes and J. Stockwell. Motion passed.

 

Approval of Bills

Motion was made by J. Stockwell and seconded by B. Harmel to approve the payment of bills in the amount of $24,303.61. Ayes:  M.J. Farrell, M. Diedrich, K. Gustafson, B. Harmel, K. Hughes and J. Stockwell. Motion passed.

 

Treasurer’s Financial Report

Trustees reviewed the FY Year 2015-2016 September 30, 2015 financial reports.

 

Committee Reports

None

 

Correspondence

Trustees reviewed the LIMRiCC (health insurance) Intergovernmental Agreement email.

Trustees reviewed the Email from lawyer regarding LIMRiCC Intergovernmental Agreement. 

Trustees reviewed the various thank you notes from ESL teachers, FISH and B. Wiltse.

Trustees reviewed a corrected projection for 2015 for the Johnsburg Library District. The $598,178 amount will be from taxes received for FY 2017 (next fiscal year).

 

 

Unfinished Business

None

 

New Business

Motion was made by J. Stockwell and seconded by M. Diedrich to approve Ordinance 2015-10-1 Ordinance Approving Proposed Amendments to LIMRiCC Bylaws and Intergovernmental Agreement. Ayes:  M.J. Farrell, M. Diedrich, K, Gustafson, B. Harmel, K. Hughes and J. Stockwell. Motion passed.

 

Motion was made by K. Hughes and seconded by J. Stockwell to approve Ordinance 2015-10-2 Ordinance Providing For the Execution of an Intergovernmental Agreement With the Library Insurance Management and Risk Control Combination (LIMRiCC). Ayes:  M. J. Farrell, M. Diedrich, K. Gustafson, B. Harmel, K. Hughes and J. Stockwell.  Motion passed.

 

Motion was made by J. Stockwell and seconded by M. Diedrich to approve the highlighted changes to Update library health insurance policy to be in compliance with 2016 LIMRiCC changes.  Ayes: M. J. Farrell, M. Diedrich, K. Gustafson, B. Harmel, K. Hughes and J. Stockwell.  Motion passed.

 

Motion was made by J. Stockwell and seconded by K. Hughes to approve remaining as “small library” employer status (no HMO option for 2016).  Ayes:  M. J. Farrell, M. Diedrich, K. Gustafson, B. Harmel, K Hughes and J. Stockwell.  Motion passed.

 

Motion was made by K. Hughes and seconded by J. Stockwell to approve health insurance Employee Contribution for 2016. The library’s $345.60 portion in 2015 will increase by $51.98 to $397.58 in 2016. Employees selecting this option can choose to pay the difference. Ayes:  M. J. Farrell, M. Diedrich, K. Gustafson, B. Harmel, K. Hughes and J. Stockwell.  Motion passed. 

 

Motion was made by J. Stockwell and seconded by M. Diedrich to Approve 2015/2016 Snow Plowing Quote of $189.00 per plow (the same price as last year).  Ayes:  M. J. Farrell, M. Diedrich, K. Gustafson, B. Harmel, K. Hughes and J. Stockwell.  Motion passed.

 

Trustees reviewed options to determine how to dispose of 6 working old computers. Johnsburg School District does not want them as they usually do. It was decided to try St. John’s School, Joyful Harvest Church or any other local non-profit organization. If no takers, they would be made available to the public for sale for $25.00.

 

Director’s Report

There are upcoming Kindergarten tours scheduled for Tuesday morning, October 27. The new Bush school librarian invited the library to set up a library table to issue new library cards during the Nov. 5-6 school conferences. 

 

Trustees discussed the proposed library banner and suggested the current banner be redesigned with the Johnsburg Library tree adding the words Use It!

 

Public Input

None

 

Board Input

None

 

Adjournment

Motion was made by J. Stockwell and seconded by M. Diedrich to adjourn.  Ayes:  M.J. Farrell, M. Diedrich, K. Gustafson, B. Harmel, K. Hughes and J. Stockwell. The meeting was adjourned by President  M.J. Farrell at 7:54 P.M.

 

                                                                   Respectfully submitted,

  

                                                                   Karen Gustafson, secretary

 

 

 

DIRECTOR’S REPORT

October 2015

 

  1. Johnsburg School District activities:

Kindergarten tours are scheduled for Tuesday morning, October 27.  Each year all the kindergarteners are bussed to the library for a tour, story time, and to get their library cards.  Each child is allowed to check out one book.  We have also been invited by the new librarian at Bush to set up a table at parent/teacher conferences to issue new library cards.  Julie Schoen, children’s librarian, and I will be taking shifts on Nov. 5 and 6 to cover all the conference hours.

 

 

 

 

September 2015 statistics:

TOTAL CIRCULATION:  5,707                  AVG. DAILY CIRCULATION:  211

VOLUMES ADDED:             196                            VOLUMES WITHDRAWN:  186

TOTAL VOLUMES:  63,384                         TOTAL PATRONS REGISTERED:  11,812

ILL BORROWING STATISTICS:  222       ILL LENDING STATISTICS:  431

                                                                                   

Respectfully submitted,

 

 

 

Maria Zawacki

 

Library Director