LIBRARY BOARD OF TRUSTEES MEETING

Aug 25 2015 7:00 pm

Minutes of the Board of Trustees

 

Johnsburg Public Library

 

August 25, 2015

 

 

Public Hearing on Tentative Budget & Appropriation Ordinance

 

Call to Order

Public Hearing on Tentative Budget & Appropriation Ordinance was called to order by President M. J. Farrell at 6:30 P.M. Trustees present: M. Diedrich , M.J. Farrell,  K. Gustafson, and B. Harmel. Absent:  R. Barnes, K. Hughes and J. Stockwell.

 

Adjournment

As there were no others from the public present, a motion was made by B. Harmel and seconded by M. Diedrich to adjourn. Ayes:  M. Diedrich, B. Harmel, M.J. Farrell, and K. Gustafson.  Public hearing was adjourned by President M.J. Farrell at 7:00 P.M.

 

                             Minutes of the Board of Trustees

Johnsburg Public Library

August 25, 2015

 

Call to Order

Meeting was called to order by President M.J. Farrell at 7:02 P.M. Trustees present:  M. Diedrich, M.J. Farrell, K. Gustafson, B. Harmel, and J. Stockwell.  Trustees absent:  R. Barnes and K. Hughes.  Director M. Zawacki was present.

 

Approval of Minutes

Motion was made by B. Harmel and seconded by M. Diedrich to approve the minutes of the July meeting.  Ayes: M. Diedrich,  M.J. Farrell, K. Gustafson, B. Harmel, and J. Stockwell.  Motion passed.

 

Approval of Bills

Motion was made by M. Diedrich and seconded by B. Harmel to approve the payment of bills in the amount of $80,482.28. Ayes:  M. Dietrich, M.J. Farrell, K. Gustafson, B. Harmel, and J. Stockwell. Motion passed.

 

Treasurer’s Financial Report

Trustees reviewed the FY Year 2015-2016 financial reports.

 

Committee Reports

None

 

Correspondence

Trustees reviewed the June and July IT Systems Reports.

Trustees reviewed the ComEd Regulated Transmission Rate increase. 

Trustees reviewed the FOIA (Freedom of Information) request sent to all public libraries in the state of Illinois from Kevin Dujan from Story Time Digital Media.

Trustees reviewed the Public Comment at Meetings memo from lawyer Roger Ritzman.

 

Unfinished Business

EDGE Assessment (Per Capita requirement) was tabled this month.

 

New Business

Motion was made by M. Diedrich and seconded by B. Harmel to approve the updated, final Working Budget for FY2016. Ayes:  M. Diedrich, M. J. Farrell, K. Gustafson, B. Harmel and J. Stockwell. Motion passed.

 

Motion was made by M. Diedrich and seconded by J. Stockwell to approve Ordinance No. 2015-8-1 (Combined Budget and Appropriation Ordinance for FY2016). Ayes:  M. Diedrich, M. J. Farrell, K. Gustafson, B. Harmel and J. Stockwell. Motion passed.

 

Motion was made by M. Diedrich and seconded by J. Stockwell to approve Statement of Receipts & Disbursement for FY2015.  Ayes:  M. Diedrich, M.J. Farrell, K. Gustafson, B. Harmel and J. Stockwell.  Motion passed. 

 

Trustees noted that K. Hughes and K. Gustafson audited the FY2015 Secretary’s Audit of Minutes. The audit is certified and approved.

 

Trustees approved the Certified Estimate of Revenues by Source for FY2016.

 

Motion was made by M. Diedrich and seconded by B. Harmel to approve the Resolution to Determine Estimate of Funds Needed for 2015-2016 Fiscal Year.  Ayes:  M. Diedrich, M. J. Farrell, K. Gustafson, B. Harmel, and J. Stockwell.  Resolution was made.

 

Motion was made by M. Diedrich and seconded by J. Stockwell to Approve and Certify FY2015 Annual Report (IPLAR).  Ayes:  M. Diedrich, M.J. Farrell, K. Gustafson, B. Harmel and J. Stockwell.  Motion passed.

 

Motion was made by M. Diedrich and seconded by B. Harmel to approve the change of the September board meeting to September 22.  Ayes:  M. Diedrich, M.J. Farrell, K. Gustafson, B. Harmel and J. Stockwell.  Motion passed. 

 

Motion was made by J. Stockwell and seconded by B. Harmel to revise and update Public Comment Policy under Public input Article V Section 3 by deleting the word “address.” The updated revision states “Each speaker shall provide his or her name and his or her group affiliation (if any).” Ayes:  M. Diedrich, M.J. Farrell, K. Gustafson, B. Harmel and J. Stockwell.  Article V Section 3 is now revised.

 

Director’s Report

The Friends of the Library have expanded their ongoing in-house book sale area. Non-sale worthy donations or weeded items are now being picked up throughout the year by Discover Books. Since the library has limited storage space the Friends hope in the future to have one big sale each year instead of two sales.

 

Public Input

None

 

Board Input

None

 

 

Adjournment

Motion was made by J. Stockwell and seconded by M. Diedrich to adjourn.  Ayes: M. Diedrich, M.J. Farrell, K. Gustafson, B. Harmel, and J. Stockwell. The meeting was adjourned by President M.J. Farrell at 7:40 P.M.

 

                                                                   Respectfully submitted,

 

 

 

                                                                   Karen Gustafson, secretary