LIBRARY BOARD OF TRUSTEES MEETING

Jul 14 2015 7:00 pm

Minutes of the Board of Trustees

 

Johnsburg Public Library

 

July 14, 2015

 

Call to Order

Meeting was called to order by President M.J. Farrell at 7:02 P.M. Trustees present:  M.J. Farrell, M. Diedrich, K. Gustafson, B. Harmel, K. Hughes, J. Stockwell and R. Barnes. Director M. Zawacki was also present.

 

Approval of Minutes

Motion was made by J. Stockwell and seconded by K. Hughes to approve the minutes of the June meeting.  Ayes:  M.J. Farrell, M. Diedrich, K. Gustafson, B. Harmel, K. Hughes, J. Stockwell and R. Barnes.  Motion passed.

 

Approval of Bills

Motion was made by J. Stockwell and seconded by R. Barnes to approve the payment of bills in the amount of $38,958.99. Ayes:  M.J. Farrell, M. Diedrich, K. Gustafson, B. Harmel, K. Hughes, J. Stockwell and R. Barnes. Motion passed.

 

Treasurer’s Financial Report

Trustees reviewed the financial report. Staff member Judy Robel is commended for her expertise preparing the financial reports.

 

Committee Reports

None

 

Correspondence

Trustees reviewed the notice of ALA Teens’ Top Ten Book Giveaway grant award. Heather Stewart, Young Adult Librarian, Johnsburg Public Library is one of 60 recipients of 24 each acclaimed young adult titles ranging from a multitude of different genres.

 

Trustees reviewed the monthly IT report.

                                                                                                (over)

 

Trustees reviewed the Patron Facebook post. 

Unfinished Business

Trustees worked on EDGE Assessment (Per Capita requirement).

 

New Business

Motion was made by J. Stockwell and seconded by M. Diedrich to approve Ordinance No. 2015-7-1 (Tentative Combined Annual Budget and Appropriation Ordinance for FY2016). Ayes:  M.J. Farrell, M. Diedrich, K. Gustafson, B. Harmel, K. Hughes, J. Stockwell and R. Barnes.

 

Trustees assigned K. Hughes and K. Gustafson to review the Secretary’s previous year’s audit.

 

Director’s Report

The library received a FY2015 Impact Fee check from the village of Johnsburg for $1,720.86.

 

The August board meeting will be on the fourth Tuesday, August 25, 2015 due to the required 30 days’ notice following publication on the August hearing for the Tentative Budget & Appropriations Ordinance approved at July’s meeting.  The hearing will take place on August 25 at 6:30 p.m. prior to the 7:00 p.m. board meeting.

 

Public Input

None

 

Board Input

None

 

Adjournment

Motion was made by J. Stockwell and seconded by K. Hughes to adjourn.  Ayes:  M.J. Farrell, M. Diedrich, K. Gustafson, B. Harmel, K. Hughes, J. Stockwell, and R. Barnes. Meeting was adjourned by President M.J. Farrell at 7:37 P.M.

 

                                                                   Respectfully submitted,

 

 

                                                                   Karen Gustafson, secretary

DIRECTOR’S REPORT

July 2015

 

  1. Impact Fees for FY2015:

We received a FY15 Impact Fee check from the village of Johnsburg for $1,720.86.  There was no information provided regarding how many dwelings this was for.  Library impact fees typically range from $120-$250, depending on number of bedrooms and subdivision location.

 

  1. August meeting reminder:

Just a reminder that the August board meeting will be on the fourth Tuesday, August 25.  This is because the July meeting is as late as a second Tuesday can be.  There must be at least 30 days following a published notice on the August hearing for the Tentative Budget & Appropriations Ordinance that is approved in July.

 

 

June 2015 statistics:

TOTAL CIRCULATION:  8,740                  AVG. DAILY CIRCULATION:  336

VOLUMES ADDED:             341                            VOLUMES WITHDRAWN:  164

TOTAL VOLUMES:  62,815                         TOTAL PATRONS REGISTERED:  11,726

ILL BORROWING STATISTICS:  266       ILL LENDING STATISTICS:  350

                                                                                   

Respectfully submitted,

 

 

 

Maria Zawacki

 

Library Director