LIBRARY BOARD OF TRUSTEES MEETING

Nov 18 2014 7:00 pm

Minutes of the Board of Trustees

Johnsburg Public Library

 

November 18, 2014

 

Call to Order

Meeting was called to order by President E. Munson at 7:02 P.M.  Trustees present:  E. Munson, M. Diedrich, K. Gustafson, K. Hughes, and J. Stockwell.  Absent:  R. Barnes and M.J. Farrell.  Director M. Zawacki was present.

 

New Business

Melanie Ullrich presented her very successful educational garden program.  The slide presentation included pictures of the garden and all phases of the program.  Next year the "educational garden" will be expanded as all age groups enjoyed the activities and presentations.

 

Approval of Minutes

Motion was made by K. Hughes and seconded by K. Gustafson to approve the minutes of the October meeting.  Ayes:  E. Munson, M. Diedrich, K. Gustafson, K. Hughes, and J. Stockwell.  Motion passed.

 

Approval of Bills

Motion was made by J. Stockwell and seconded by M. Diedrich to approve the payment of bills in the amount of $121,289.08.  Ayes:  E. Munson, M. Diedrich, K. Gustafson, K. Hughes, and J. Stockwell. Motion passed.

 

Treasurer's Financial Report

Trustees reviewed the financial report.

 

Committee Reports

There were no committee reports.

 

Correspondence

Trustees reviewed the letter regarding paper recycling service.  The company which offers us recycling services has sold most of its assets and our recycling program may have been sold to another local owner/operator.

 

Trustees reviewed the final IMRF rate notice for 2015.

 

Trustees reviewed the October IT systems report.

 

Trustees reviewed the grant application for science kits from the Institute of Electrical and Electronics Engineers.  Kathy Wentz did the work on the grant and it has been submitted.

 

Trustees reviewed the grant application from the Illinois Arts Council for an Irish music concert in March.  This grant has been submitted.

 

Unfinished Business

There was no unfinished business.

 

New Business (continued from the first part of the meeting)

Trustees considered the length of trustee terms to be changed from six years to four years after the April 2015 election. 

 

Motion was made by J. Stockwell and seconded by K. Gustafson to approve the transfer of $60,000.00 from the Money Market to Checking for additional payment to IMRF towards unfunded liability.  Ayes:  E. Munson, M. Diedrich, K. Gustafson, K. Hughes, and J. Stockwell.  Motion passed.

 

Motion was made by J. Stockwell and seconded by K. Gustafson to transfer $60,000.00 from the General Fund to IMRF.  Ayes:  E. Munson, M. Diedrich, K. Gustafson, K. Hughes, and J. Stockwell.  Motion passed.

 

Trustees approved Resolution 2014-11-1.  This resolution was to recognize and thank Rita Rudzena for 17 years of dedicated service to the Johnsburg Public Library. 

 

Director's Report

The library staff will hold a staff outing including dinner on Friday, November 21st.  The library will close at 3:00 P.M. on that day.

 

Following our lawyer's recommendation, Kathy Wentz will give a survey to people she is meeting with on library's free Wednesday homeschool consultation night.

 

Our insurance coverage for the library will remain at $2,340,000 to replace the building.  According to Phil Liederbach, the library architect, the replacement cost would range between $2,437,500 and $2,925,000.

 

The auditors are currently working on the FY2014 audit.  Their fee will not exceed $7,450.

 

Public Input

There was no public input.

 

Board Input

There was no board input.

 

Adjournment

Motion was made by made by J. Stockwell and seconded by K. Gustafson to adjourn.  Ayes:  E. Munson, M. Diedrich, K. Hughes, K. Gustafson, and J. Stockwell.  Meeting was adjourned by President E. Munson at 8:11 P.M.

 

 

                                                                  Respectfully submitted,

 

 

                                                                  Madelyn Diedrich, secretary

 

 

DIRECTOR’S REPORT

November 2014

 

  1. Staff outing and holiday recognition:

The plan was to have all staff renew our voter’s registrar appointments (which expire Nov. 30), and go down all together to the courthouse on Friday afternoon, Nov. 21, closing the library at 3:00 p.m.  As long as we were going to be all together, the plan was then to go from the courthouse to dinner at Montarra Grill in Algonquin for the staff holiday recognition dinner.  I just got off the phone with the County Clerk.  I had earlier pre-arranged the Nov. 21 date with the Clerk’s office.  They have now realized that since a new County Clerk takes office on December 1, they worry about the validity of appointments that are renewed in November under the “old” County Clerk, since those renewals take effect on December 1.  SO – we’re still going to keep the Nov. 21 holiday dinner outing, since it’s so hard to come up with a date everyone can make.  Then we’ll just go down in small groups in December to the courthouse.

 

  1. Homeschool Resource Center Patron Consultation Survey:

Following up on our lawyer’s recommendation, Kathy Wentz is now giving a survey to people she is meeting with on the library’s free Wednesday homeschool consultation night.  We are also providing a self-addressed envelope with the survey, addressed to me, should they prefer to mail it in.  I have received one via mail so far (attached).  On a related note, I have not heard anything following the board letter that was sent to Susie Frank regarding Kathy’s HRC volunteer position.

 

  1. Library building replacement cost:

Following last month’s insurance presentation by agent Tim Low, I contacted Phil Liederbach, the library architect regarding the construction costs to replace the building.  He said it’s a best guess, but estimated it would be between $250-$300/square foot.  With the library at 9,750 square feet, using Phil’s numbers, the replacement cost would range from $2,437,500-$2,925,000.  With our current insurance coverage at $2,340,000, Tim felt that it was OK to leave the coverage as is for right now.

 

  1. Audit Fee:

The auditors are currently working on the FY2014 audit.  Their fee for all work will not exceed $7,450.

 

 

 

October 2014 statistics:

TOTAL CIRCULATION:  7,695                  AVG. DAILY CIRCULATION:  248

VOLUMES ADDED:             301                            VOLUMES WITHDRAWN:  212

TOTAL VOLUMES:  62,605                         TOTAL PATRONS REGISTERED:  11,494

ILL BORROWING STATISTICS:  276       ILL LENDING STATISTICS:  537

                                                                                   

Respectfully submitted,

 

 

Maria Zawacki

 

Library Director