LIBRARY BOARD OF TRUSTEES MEETING

Jul 8 2014 7:00 pm

Minutes of the Board of Trustees

Johnsburg Public Library

 

July 8, 2014

 

Call to Order

Meeting was called to order  by President E. Munson at 7:04 P.M.  Trustees present:  M. Diedrich, E. Munson, M.J. Farrell, K. Gustafson, K. Hughes, R. Barnes, and J. Stockwell.  Trustees absent:  None.  Director M. Zawacki was present.

 

Approval of Minutes

Motion was made by K. Gustafson and seconded by M.J. Farrell to approve the minutes of the June meeting.  Ayes:  M. Diedrich, E. Munson, M.J. Farrell, K. Gustafson, and J. Stockwell.  Abstain:  R. Barnes and K. Hughes.  Motion passed.

 

Approval of Bills

 Motion was made by M.J. Farrell and seconded by K. Hughes to approve the payment of bills in the amount of $37,229.17.  Ayes:  E. Munson, M. Diedrich, M.J. Farrell, K. Gustafson, K. Hughes, J. Stockwell, and R. Barnes.  Motion passed.

 

Treasurer's Financial Report

 Trustees reviewed the financial report.

 

Committee Reports

 There were no committee reports.

 

Correspondence

 Impact fees of $2,775.63 were received from the Village of Johnsburg.

Trustees reviewed the Funding Committee Decision Letter in which the amount of $3,387.30 was approved.

Trustees reviewed the Freedom of Information Checkbook request in which information on every check written from FY 2008 to 2013 had to be gathered.  The lawyer's response letter to assemble all documents responsive to the request was also reviewed.  It was noted that Maria and several staff members worked diligently to fill this request in a short period of time.

Trustees reviewed the monthly IT report.

 

Unfinished Business

 There was no unfinished business.

 

New Business

 Due to the Freedom of Information Checkbook request, the approval of the final Working Budget for FY2015 will be tabled until next month.

Motion was made by M.J. Farrell and seconded by J. Stockwell to approve Ordinance

 

                                                                                                            (over)                                                                                                                          

No. 2014-7-1 (Tentative Combined Annual Budget and Appropriation Ordinance for

FY2015).  Ayes:  E. Munson, M. Diedrich, M.J. Farrell, K. Gustafson, K. Hughes, R. Barnes, and J. Stockwell.  Motion approved.

K. Hughes and K. Gustafson were assigned to do the FY2014 Secretary's audit.

Trustees reviewed Chapter 7, "Collection Management & Resource Sharing" in Standards for IL Public Libraries (Per Capita Grant requirement)

 

Director's Report

 Thank you to Pam Ellison who donated another American Girl doll for check out purposes.  American Girl doll books and dolls are a great way to learn about history.

Staff member, Melanie, is doing wonderfully in her "educational garden" project.  There are four garden related programs coming up for teens and adults.  Melanie also writes a monthly newsletter which the trustees were given a sample copy to read.

 

Public Input

 There was no public input.

 

Board Input

 There was no board input.

 

Adjournment

 Motion was made by M.J. Farrell and seconded by K. Gustafson to adjourn.  Ayes:  E. Munson, M. Diedrich, M.J. Farrell, K. Gustafson, K. Hughes, J. Stockwell, and R. Barnes.  Meeting was adjourned by President E. Munson at 7:40 P.M.

 

                                                                       Respectfully submitted,

 

 

 

                                                                       Madelyn Diedrich, secretary

 

 

 

DIRECTOR’S REPORT

July 2014

 

  1. Donation:

Pam Ellison (mother of Chandler, our college summer shelver) donated another American Girl doll for us to check out.  Pam is an employee at American Girl in Wilmot and read about a library in New York checking out the dolls and suggested the idea.  Our first doll, Kit, is a 1930s Depression-era doll.  We added Kit to the collection at the end of January and she has been checked out 12 times and is still in excellent condition.  (We are lucky to still have her, since someone who had checked her out left her on top of the outdoor bookdrop one weekend!)  Our latest acquisition is Caroline, a War of 1812-era doll.  We now have a display with all the American Girl doll books together in one place and highlighting the dolls for check out.  The books and dolls are a great way to learn about history.

 

  1. The Garden:

Melanie’s “educational garden” project, is doing wonderfully, so please check it out.  It has provided a wealth of related programming opportunities for both youth and adults.  Upcoming garden related programs for teens and adults include “Garden Journaling with Watercolor” on July 16, “Garden to Plate Cooking and Tasting Demo” on August 7, and “Yes You Can! An Introduction to Home Canning” on August 27.   For the kids there’s “Wormology” on August 13, where they’ll learn all about the role of worms and make a composter that uses kitchen scraps and worms.  I’ve also included a sample of one of Melanie’s monthly garden newsletters. 

 

 

 

June 2014 statistics:

TOTAL CIRCULATION:  9,697                  AVG. DAILY CIRCULATION:  388

VOLUMES ADDED:              295                            VOLUMES WITHDRAWN:  61

TOTAL VOLUMES:  62,828                         TOTAL PATRONS REGISTERED:  11,244

ILL BORROWING STATISTICS:  268       ILL LENDING STATISTICS:  607

                                                                                   

Respectfully submitted,

 

 

 

Maria Zawacki

Library Director