LIBRARY BOARD OF TRUSTEES MEETING

Mar 11 2014 7:00 pm

Minutes of the Meeting of the Board of Trustees

Johnsburg Public Library

March 11, 2014

 

 

Call to Order

The meeting was called to order by President E. Munson at 7:00 P.M.  Trustees present:  M. Diedrich, E. Munson, M.J. Farrell, K. Gustafson, K. Hughes, R. Barnes, and J. Stockwell.  Trustees absent:  None.  Director M. Zawacki was present.

 Approval of Minutes

Motion was made by M.J. Farrell and seconded by K. Hughes to approve the minutes of the February meeting.  Ayes:  M. Diedrich, E. Munson, M.J. Farrell, K. Gustafson, K. Hughes, R. Barnes, and J. Stockwell.  Motion passed.

 Approval of Bills

Motion was made by M.J. Farrell and seconded by K. Gustafson to approve the payment of bills in the amount of $47,378.19.  Ayes:  M. Diedrich, E. Munson, M.J. Farrell, K. Gustafson, K. Hughes, R. Barnes, and J. Stockwell.  Motion passed.

 Treasurer's Financial Report

 Trustees reviewed the financial report.

 Committee Reports

 There were no committee reports.

 Correspondence

 There was a correspondence that paper recycling rebates will be suspended.  Paper Retriever Recycling will still collect the paper, but there will be no money involved.

 Trustees reviewed the legal memo on the Illinois Medical Marijuana Act.

There was a notification that our library was awarded $15,526.25 for the Per Capita Grant award.  Last year we received $12,764.00 for this award.

 There was a notification that our library received $5,000.00 for the "Back 2 Books" grant award.

 Trustees reviewed additional information on pension liability.  It was noted that liability goes up as more employees are invested. 

Unfinished Business

 There was no unfinished business.

 New Business

M.J. Farrell made a motion to revise the Drug and Alcohol Free Library Policy as per the lawyer's recommendation.  E. Munson seconded the motion.  Ayes:  M. Diedrich, M.J. Farrell, K. Gustafson, K. Hughes, E. Munson, R. Barnes, and J. Stockwell.  Motion passed.

 K. Gustafson made a motion to approve the 2014 landscaping and mulch proposal, but not the seasonal planting.  M. Diedrich seconded the motion.  Ayes:  M. Diedrich, M.J. Farrell, K. Gustafson, K. Hughes, E. Munson, R. Barnes, and J. Stockwell.  Motion passed.

 Maria distributed the biennial library director evaluation form, to be completed prior to and reviewed at the May board meeting.

 The March 15th expo schedule was reviewed.  M.J. Farrell will volunteer from 10:00 to 11:30 A.M.  M. Diedrich will volunteer from 11:30 A.M. to 1:00 P.M.  K. Hughes and J. Stockwell will volunteer from 1:00 to 2:30 P.M.

 There is no bid yet on the front entrance light pole installation cost.

 Director's Report

There were 59 completed entries submitted by children ages 2-11 and 25 completed entries for children ages 12-18.  The teen/adult program runs until the end of March.

The emergency exit door in the meeting room needs to be "shaved" down at a cost of $150.00, so that the door can be opened.  Winter weather also has caused slips and falls this year.  The library purchased all staff members a pair of Yaktrax, which are ice traction devices you can slip on your shoes or boots. 

During National Library Week the library will sponsor a book-themed Peeps Diorama Contest.  All entrants will receive a $5 Riverside Chocolate Factory gift certificate, Peeps, and travel-sized toothpaste tubes.  The toothpaste was donated by Candace Opon, D.D.S.

Public Input

 There was no public input.

 Board Input

 There was no board input.

 Adjournment

Motion was made by M.J. Farrell and seconded by E. Munson to adjourn.  Ayes:  M. Diedrich, M.J. Farrell, E. Munson, K. Hughes, K. Gustafson, J. Stockwell, and R. Barnes.  Meeting was adjourned by President E. Munson at 7:32 P.M.

 

                                                                        Respectfully submitted,

 

                                                                        Madelyn Diedrich, secretary

DIRECTOR’S REPORT

March 2014

 

 

  1. Winter Reading Programs:

There were 59 completed entries submitted for kids ages 2-11 and 25 completed entries submitted for ages 12-18.  Our teen/adult “Blind Date with a Book” program is still ongoing and runs through the end of March.

 

  1. Winter Casualties:

We discovered that the sidewalk right outside the meeting room emergency exit door had heaved up enough so that you could not open the door.  Kurt got bids on various repair options and it was decided just to “shave” down the sidewalk for now ($150), so that the door can be opened.  He’ll monitor the sidewalk in the spring when things have warmed up to see if any additional work needs to be done.  Also, I decided to have the library buy all the staff a pair of Yaktrax, which are ice traction devices that you slip on your shoes/boots.  Even with plowing and salting the staff parking lot, it slopes slightly and becomes very slippery.  We had another staff member slip and fall this year.  There have been others who have slipped and fallen over the years, including me (broken shoulder!)  I talked to Kurt about how to make the parking lot safer for staff and decided this was the best that we could do during this never-ending winter.

 

  1. Peeps Diorama Contest:

This year National Library Week aligns up with Easter, so we are sponsoring a book-themed Peeps Diorama Contest.  Besides gift card prizes, I also wanted to have little gift bags for all the entrants with Peeps, toothpaste, toothbrushes, and floss (completely stole the idea from another library).  I had plenty of toothbrushes and floss from my own stash, but did not have the toothpaste.  One of our employees, Julie Schoen, has a friend who is a dentist and she donated 6 cases of travel-sized toothpaste (432 tubes!)    So a big thank you to Candace Opon D.D.S., whose husband Brian is a 5th grade teacher at the junior high.  We now bought individual Peeps to bundle with the toothpaste as an expo giveaway (while highlighting the contest) and for people attending the Peeps voting in April . 

 

 

February 2014 statistics:

TOTAL CIRCULATION:  7,225                  AVG. DAILY CIRCULATION:  258

VOLUMES ADDED:             251                            VOLUMES WITHDRAWN:  228

TOTAL VOLUMES:  62,608                                    TOTAL PATRONS REGISTERED:  11,290

ILL BORROWING STATISTICS:  181       ILL LENDING STATISTICS:  439

                                                                                   

Respectfully submitted,

 

 

Maria Zawacki

Library Director