Library Board of Trustees Meeting

Jul 9 2013 7:00 pm

Minutes of the Meeting of the Board of Trustees

                                                                  Johnsburg Public Library

                                                                         July 9, 2013

 Call to order

 Meeting was called to order by Pres. E. Munson at 7:00 pm. Trustees present:  M. Diedrich, M.J. Farrell, E. Munson, K. Hughes.  Also present:  Director M. Zawacki and K. Gustafson (trustee to be appointed)  Trustee R. Barnes arrived at 7:10 and J. Stockwell at 7:45.

 Approval of Minutes

 Motion was made by M.J. Farrell and seconded by E. Munson to approve the minutes of the June meeting as presented.  Ayes:  M. Diedrich, M.J. Farrell, E. Munson, K. Hughes.  Motion passed.

 Approval of Bills

 Discussion was held about the computer service report.  Motion was made by M.J. Farrell and approved by E. Munson to approve the payment of bills in the amount of $39,213.20.  Ayes:  M. Diedrich, M.J. Farrell, E. Munson, K. Hughes, R. Barnes.  Motion passed.

 Treasurer's Financial Report

 Trustees reviewed the report for Fiscal Year 2012-2013

 Committee reports

 There were no committee reports.

 Correspondence

 Trustees reviewed the notice regarding increase in legal fees.

Trustees reviewed the correspondence on libraries and health care overhaul.

 Unfinished Business

 There was no unfinished business.

 New Business

 Karen Gustafson was appointed the new trustee and administered the Oath of Office.

                                                                                                                  (over)

Motion was made by M.J. Farrell and seconded by R. Barnes to approve Ordinance No. 2013-7-1 (Tentative Combined Budget and Appropriation Ordinance for FY 2014).  Ayes:  M. Diedrich. M.J. Farrell, K. Hughes, E. Munson, R. Barnes, J. Stockwell, and K. Gustafson.  Motion passed.

K. Hughes and M.J. Farrell were assigned to do the FY 2013 Secretary's audit.

Motion was made by M. J. Farrell and approved by R. Barnes to purchase a new staff copier for the amount of $5,862.50.  Ayes: M. Diedrich, M. J. Farrell, K. Hughes, E. Munson, R. Barnes, J. Stockwell, and K. Gustafson.  Motion passed.

Motion was made by K. Hughes and seconded by K. Gustafson to close the library on Friday, August 9, 2013 for carpet cleaning.  Ayes: M. Diedrich, M.J. Farrell, K. Hughes, E. Munson, R. Barnes, J. Stockwell, and K. Gustafson.  Motion passed.

Trustees noted and conducted environmental scan of the community (FY2014 Per Capita Grant Requirement).

Motion was made by J. Stockwell and seconded by M. Diedrich to pursue legal action regarding non-returned library materials.  The threshold for legal action will be $300.  Ayes: M. Diedrich, M.J. Farrell, K. Hughes, E. Munson, R. Barnes, J. Stockwell, and K. Gustafson.  Motion passed.

 Director's Report

 The new hands-free faucets will cost $341.00 more than the original bid due to the fact that Hartwig Plumbing neglected to add the three required mixing valves and hoses.  This is still below the other two quotes.  The board noted the increase in the cost. 

 Public Input

 There was no public input.

 Board Input

 There was no board input.

 Adjournment

 Motion was made by M.J. Farrell and seconded by K. Hughes to adjourn the meeting.  Ayes:  M. Diedrich, M.J. Farrell, K. Hughes, E. Munson, R.Barnes, J. Stockwell, and K. Gustafson.  Motion passed.  Meeting was adjourned by President E. Munson at 8:15 P.M.

                                                                      Respectfully submitted,

 

                                                                     Madelyn Diedrich, secretary

DIRECTOR’S REPORT

July 2013

 

 

  1. Faucets update:

The new hands-free faucets are scheduled to be installed on Monday, July 8.  The winning bidder, Hartwig Plumbing, neglected to add the 3 required mixing valves and hoses to the bid, so there is going to be an additional $341 charge.  Total cost is still below the other 2 quotes.

 

 

June 2013 statistics:

TOTAL CIRCULATION:  9,913                              AVG. DAILY CIRCULATION:  397

VOLUMES ADDED:            258                                         VOLUMES WITHDRAWN:  67

TOTAL VOLUMES:  62,111                                                TOTAL PATRONS REGISTERED:  10,962

ILL BORROWING STATISTICS: 206                    ILL LENDING STATISTICS:  462

                                                                                   

Respectfully submitted,

 

 

 

 

Maria Zawacki

Library Director