Library Board of Trustees Meeting

May 14 2013 7:00 pm

Minutes of the Meeting

Of the

Board of Trustees

Johnsburg Public Library

May 14, 2013

Trustees Present: M. Diedrich, M.J. Farrell, K. Kucik, E. Munson.  Trustees Absent: J. Stockwell, R. Barnes, K. Hughes.  Also Present: Dir. M. Zawacki.

Call to Order

Meeting was called to order by Pres. E. Munson at 7:00pm.

Approval of Minutes

Motion was made by M.J. Farrell, seconded by M. Diedrich, to approve the minutes of the April meeting as presented.  Ayes: M. Diedrich, M.J. Farrell, K. Kucik, E. Munson.  Motion passed.

Approval of Bills

Motion was made by M.J. Farrell, seconded by K. Kucik, to approve payment of the bills in the amount of $42,481.79. Ayes: M. Diedrich, M.J. Farrell, K. Kucik, E. Munson.  Motion passed.

Treasurer’s Financial Report

Trustees reviewed the monthly treasurer’s financial report, noting the library’s excellent fiscal position.

Committee Reports

There were no committee reports.

Correspondence

Trustees reviewed correspondence regarding an Illinois Dept. of Labor inquiry dealing with the library’s recent roof replacement.

Trustees reviewed canvass results from the April 9, 2013 election of board trustees.

Trustee R. Barnes arrived at 7:12 pm.

Trustees reviewed “thank you” from FISH food pantry.

Trustees reviewed correspondence regarding PCI compliance for E-Pay transactions.

Trustees reviewed information regarding planned library-sponsored trip to Chicago Museum of Science and Industry scheduled for July 20, 2013.

Unfinished Business

June meeting will be held on the regularly scheduled date of June 11th.

New Business

Motion was made by K. Kucik, seconded by M. Diedrich, to approve PrairieCat intergovernmental agreement .  Ayes: R. Barnes, M. Diedrich, M.J. Farrell, K. Kucik, E. Munson.  Motion passed.

Decision regarding acceptance of bid for installation of touch-free bathroom faucets was tabled until the June meeting.

Motion was made by K. Kucik, seconded by M.J. Farrell, to approve donation of 7 used computers, 3 monitors and 3 keyboards to Johnsburg School District #12.  Ayes: M. Diedrich, R. Barnes, M.J. Farrell, K. Kucik, E. Munson.  Motion passed.

Motion was made by M.J. Farrell, seconded by R. Barnes, to approve Proposed Working Budget FY2014. Ayes: R. Barnes, M. Diedrich, M.J. Farrell, K. Kucik, E. Munson.  Motion passed.

Resolution of Thanks was issued to Kathleen Kucik for service to the library Board of Trustees.

Motion was made by M. Diedrich, seconded by M.J. Farrell, to approve Ordinance #2013-5-1 ( Ordinance Authorizing Public Library Non-Resident Cards for FY2014).  Fee set at $128.06. Ayes: R. Barnes, M. Diedrich, K. Kucik, M.J. Farrell, E. Munson.  Motions passed.

Motion was made by M.J. Farrell, seconded by M. Diedrich, to approve Schedule of Meetings for FY2014.  Ayes: R. Barnes, M. Diedrich, M.J. Farrell, K. Kucik, E. Munson. Motion passed.

 

                                                                                                                                                (over)

Director’s Report

Trustees reviewed the monthly director’s report.

Public Input

There was no public input.

Board Input

There was no board input.

Adjournment

Motion was made by M.J. Farrell, seconded by R. Barnes, to adjourn the meeting.  Ayes: R. Barnes, M. Diedrich, M.J. Farrell, K. Kucik, e. Munson.  Motion passed.. Meeting was adjourned by Pres. E, Munson at 7:51pm.

 

                                                                                Respectfully submitted,

                                                                                Kathleen Kucik, Secretary

 

 

DIRECTOR’S REPORT
May 2013
 
  1. Congratulations to Heather!
Congrats to Heather who this month will receive her Masters in Library& Information Science from the University of Wisconsin. Heather has done a fantastic job as our “de facto” young adult librarian in trying to get junior high and high school kids involved in library activities. She spent a number of days trekking back and forth to the junior high to talk to classes about the summer reading program and her Thursday night T.A.G. (Teen Advisory Group) meetings. And her knowledge of YA literature (and fiction in general) has already benefitted a number of patrons looking for readers advisory assistance. We are fortunate to have her knowledge and enthusiasm as part of our already awesome staff.
 
  1. Garden update:
Heather and I met with a couple of representatives from the Johnsburg Garden Club regarding sprucing up the front entrance area, in conjunction with Heather’s TAG group. Both groups will be meeting jointly Thursday evening, May 9 to discuss plans. Tentative plans also include creating a butterfly garden where the daylilies are by the front windows, since butterflies like daylilies (according to the Garden Club ladies).
 
  1. Food for Fines update:
We collected quite a bit of food for the FISH food pantry. I believe there were three pickups of food throughout the week so we wouldn’t be overflowing. Most of the food was for existing fines on already returned items. Cindy sent special overdue notices to patrons with long overdue items (but not longer than 18 months or so), but only 5 out of 64 items were returned during the Food for Fines period.
 
  1. Back to Books $4,918 Travel Grant:
Judy has placed the orders for our new travel materials and some of the DVDs have already come in. There were 353 books and 53 DVDs purchased. They will be shelved on the regular shelves in the travel section with a special “New” sticker and will be highlighted as part of the travel-themed summer reading program.  There were 325 applications for the Back to Books grant and 230 were funded.
 
April 2013 statistics:
TOTAL CIRCULATION:  9,418                              AVG. DAILY CIRCULATION:  325
VOLUMES ADDED:            300                                         VOLUMES WITHDRAWN: 100
TOTAL VOLUMES: 61,700                                                TOTAL PATRONS REGISTERED: 10,868
ILL BORROWING STATISTICS: 238                    ILL LENDING STATISTICS:  638
                                                                                   
Respectfully submitted,
 
 
 
 
Maria Zawacki
Library Director