Library Board of Trustees Meeting

Aug 21 2012 7:00 pm

 

Minutes of the Meeting
Of the
Board of Trustees
Johnsburg Public Library
Aug. 21, 2012
Trustees Present: J. Stockwell, M. Diedrich, M.J. Farrell, K. Kucik, E. Munson
 
The public hearing of the Tentative Budget and Appropriation Ordinance 2012-8-1 was convened at 6:30 pm by pres. E. Munson. Motion was made by M.J. Farrell, seconded by J. Stockwell, to close the hearing. Ayes: M.J. Farrell, J. Stockwell, K. Kucik. E. Munson. Hearing was closed at 7:00pm by Pres. E Munson. There was no public input.
Trustees R. Barnes and K. Hughes and Dir. M. Zawacki arrived at 7:00pm.
Call to Order
Meeting was called to order by Pres. E. Munson at 7:00pm.
Approval of Minutes
Motion was made by M.J. Farrell, seconded by K. Hughes, to approve minutes of the July meeting as presented. Ayes: M.J. Farrell, K. Hughes, M. Diedrich, J. Stockwell, K. Kucik, E. Munson. Abstention: R. Barnes. Motion passed.
Approval of Bills
Motion was made by K.Kucik, seconded by M.J. Farrell, to approve payment of the bills in the amount of $50,893.09; Ayes: M.J. Farrell, K. Hughes, K. Kucik, M. Diedrich, R. Barnes, J. Stockwell, E. Munson. Motion passed.
Treasurer’s Financial Report
Trustees reviewed the treasure’s financial report, noting that it is too early in the fiscal year to make any judgment.
Committee Reports
There were no committee reports.
Correspondence
Trustees reviewed letter from patron praising and thanking members of the staff for their assistance.
Trustees reviewed recent collection agency report noting the value of this service.
Trustees reviewed notice of eRate discount approval.
Trustees reviewed notice from the attorney regarding amendment to the Open Meetings Act and agreed that our agenda is in compliance.
Trustees reviewed notice regarding efforts to change the filing deadline for April 2013 election so as not to conflict with holiday closings of public buildings.
Unfinished Business
There was no unfinished business.
New Business
Motion was made by J. Stockwell, seconded by R. Barnes, to approve Working Budget for FY 2013. Ayes: M.J. Farrell, K. Kucik, K. Hughes, R. Barnes, J. Stockwell, M. Diedrich, E. Munson. Motion passed.
Motion was made by M.J. Farrell, seconded by J. Stockwell, to approve Ordinance #2012-8-1 (Combined Budget and Appropriation Ordinance for FY2012-2013). Ayes: M.J. Farrell, K. Kucik, K. Hughes, R. Barnes, J. Stockwell, M. Diedrich, E. Munson. Motion passed.
Motion was made by J.Stockwell, seconded by K. Kucik, to approve the Statement of Receipts and Disbursements for FY2012. Ayes: M.J. Farrell, K. Kucik, K. Hughes, R. Barnes, J. Stockwell, M. Diedrich, E. Munson. Motion passed.
 
                                                                                                                                                                (over)
Trustees K. Hughes and M.J. Farrell certified the audit of the Secretary’s minutes for FY2012.
Motion was made by M.J. Farrell, seconded by R. Barnes, to approve the Certified Estimate of Revenues by Source for FY2013. Ayes: M.J. Farrell, K. Kucik, K. Hughes, R. Barnes, J. Stockwell, M. Diedrich, E Munson. Motion passed.
Trustees reviewed Chapter 9, “Programming” from Standards for Illinois Public Libraries.
Trustees reviewed the list of supplemental taxes for public libraries. No action.
Trustees reviewed a booklet detailing serviced of First Midwest Bank. No action.
Director’s Report
Trustees reviewed dir. M. Zawacki’s monthly report.
Public Input
There was no public input.
Board Input
There was no board input.
Adjournment
Motion was made by M.J. Farrell, seconded by J. Stockwell, to adjourn the meeting. Ayes: M.J. Farrell, K. Kucik, K. Hughes, R. Barnes, J. Stockwell, M. Diedrich, E. Munson. Motion passed. Meeting was adjourned by Pres. E. Munson at 7:30pm.
 
 
 
                                                                                Respectfully submitted,
 
                                                                                Kathleen Kucik, Secretary
 

 DIRECTOR’S REPORT
August 2012
 
  1. Donation:
We recently received a $100 donation via our online e-Pay link on our website. The donation was made by the Corey Simpson Family of Stillman Valley in honor of the 60th wedding anniversary of David and Leona Steffenhagen, who live in Wonder Lake. (Steffenhagen’s son lives in Johnsburg.) They asked that the donation be used for senior services, so we purchased new large print books and put a donation bookplate in them.
 
  1. Voter Registration Drive:
Even though library staff does voter registrations, due to the expected demand for the presidential election, the League of Women Voters and AAUW will be here on Tuesday night, Oct. 2 to sign up new voters. This will be publicized in our September newsletter.
 
3.)    Wal-Mart EAV:
Elsie stopped by the assessor’s office and found out the EAV for Wal-Mart is $4,496,352. This translates to about $5,800 in tax dollars for us for next fiscal year.
 
4.)    Annual Report:
We typically approve the annual report at the August board meeting, due to a Sept. 1 deadline. However, the State Library is changing vendors for the online submission of information and that process has not been completed yet. The deadline has been extended to Oct. 15, the same deadline date as the Per Capita Grant.
 
5.)    Staff update:
My son Erich has been trained as a substitute shelver to cover when a shelver is sick or off and another shelver cannot take the shift. He may also be picking up one afternoon a week until Julie decides to pick up her additional hours, which includes that shelving shift. (She has asked to hold off on the extra hours for now.) This is all due to Chandler heading back to college. Her last day here is Aug. 30.
 
 
July 2012 statistics:
TOTAL CIRCULATION:  11,637                              AVG. DAILY CIRCULATION:  465
VOLUMES ADDED:  367                                         VOLUMES WITHDRAWN: 100
TOTAL VOLUMES: 59,975                                     TOTAL PATRONS REGISTERED: 11,047
ILL BORROWING STATISTICS:      225                  ILL LENDING STATISTICS: 18*                 
                                                                                    *new RAILS software preventing outgoing ILLs
Respectfully submitted,
 
 
 
Maria Zawacki
Library Director