Library Board of Trustees Meeting

Mar 8 2011 7:00 pm


Minutes of the Meeting
Of the
Board of Trustees
Johnsburg Public Library
March 8, 2011
Trustees Present: M.J. Farrell, R. Barnes, K. Hughes, K. Kucik, E. Munson
Trustees Absent: E. Robel, Trustee J. Stockwell arrived at 7:05 pm.
Also Present: Dir. M. Zawacki
Call to Order
The meeting was called to order by Pres. E. Munson at 7:02 pm.
Approval of Minutes
Motion was made by M.J. Farrell, seconded by R. Barnes, to approve the minutes of the February meeting as presented. Ayes: J. Stockwell, M.J. Farrell, R.Barnes, K. Kucik, E. Munson. Abstention: K. Hughes. Motion passed.
Approval of Bills
Motion was made by K. Kucik, seconded by M.J. Farrell, to approve payment of the bills in the amount of $44,254.68. Ayes: J. Stockwell, M.J. Farrell, K. Hughes, R. Barnes, K.Kucik, E. Munson. Motion passed.
Treasurer’s Financial Report
Trustees reviewed the treasurer’s financial report, noting our good fiscal position.
Committee Reports
There were no committee reports.
Trustees reviewed notice from the attorney regarding the Identity Protection Act.
Trustees reviewed the impact fee report issued by the Village of Johnsburg for the period of 11/1/10-1/31/11.
Unfinished Business
There was no unfinished business.
New Business
Motion was made by R. Barnes, seconded by J. Stockwell, to approve bid from JMI Flooring in the amount of $26,628.82 for carpet installation to be completed during the week of August 7-13, 2011. Ayes: J. Stockwell, M.J. Farrell, K. Hughes, R. Barnes, K.Kucik, E. Munson. Motion passed.
Motion was made by J. Stockwell, seconded by K. Hughes, to approve Identity Protection Act policy. Ayes: J. Stockwell. M.J. Farrell, R. Barnes, K. Hughes, K. Kucik, E. Munson. Motion passed.
The following schedule was agreed upon by trustees who volunteered to man the library’s booth at the Johnsburg Expo scheduled for March 19, 2011: 11:00-1:00—Farrell and Kucik, 1:00-3:00—Hughes and Stockwell.
Motion was made by K. Hughes, seconded by M.J. Farrell, to approve bid from Harms Landscape Maintenance Service in the amount of $3,746.64 for maintenance plus $325
for installation of premium hardwood mulch. Ayes: R. Barnes, K. Hughes, M.J. Farrell, J. Stockwell, K. Kucik, E. Munson. Motion passed.
Trustees endorsed Dir. M. Zawacki’s plan to allow staff to choose to use paid time off, take time off without pay, or make up hours to allow for the closing of the library during the carpet installation in August.
Director’s Report
Trustees reviewed the director’s report.
Public Input
There was no public input.
Board Input
Trustee M.J. Farrell relayed concern expressed by a community member regarding the amount of reading necessary to earn an award for the summer reading program. She suggested lowering the number of books necessary or giving an award at the halfway point. Dir. M. Zawacki said she would look into the matter.
Motion was made by K. Kucik, seconded by M.J. Farrell, to adjourn the meeting. Meeting was adjourned by Pres. E. Munson at 7:35pm.
                                                            Respectfully submitted,
                                                            Kathleen Kucik, secretary


March 2011
  1. Follow-up from kindergarten visits:
Cindy, who handles overdues and collection agency accounts, was very happy to see that the large number of overdues resulting from the Ringwood kindergarten visits was greatly reduced this year. In past years she’s mailed 25-40 paper overdue notices for the kindergarteners at 3 weeks overdue and this year she only had to mail 6. We had revised information on the library card applications that we send to Ringwood and added an email contact field to the applications. Our circulation system will automatically send a number of reminders and overdue notices via email, and it definitely helped to get those books back.
  1. eBook subscription now live:
Our eBook subscription was up and running as planned on Feb. 28 and is featured on our home page. Each library in our digital books consortium is allotted a certain amount of money to purchase titles for the consortium. Those titles are part of the borrowing collection forever. A few days prior to us going live, we received information that Harper Collins Publishers is now going to be restricting the number of eBook checkouts on their items for items purchased from this point on. After 26 checkouts, the item will “go away” from the collection – meaning it will have to be purchased again. I wouldn’t be surprised if more publishers enact similar policies with their eBooks in the future.
February 2011 statistics:
TOTAL CIRCULATION:  9,632                                AVG. DAILY CIRCULATION:  344
VOLUMES ADDED: 354                                          VOLUMES WITHDRAWN: 166
TOTAL VOLUMES: 60,322                                      TOTAL PATRONS REGISTERED: 11,362
ILL BORROWING STATISTICS: 332                       ILL LENDING STATISTICS: 202                 
Respectfully submitted,
Maria Zawacki, Library Director