Library Board of Trustees Meeting

Aug 17 2010 7:00 pm
Aug 17 2010 8:00 pm

 

Minutes of the Meeting
Of the
Board of Trustees
Johnsburg Public Library
Aug. 17, 2010
Trustees present: J. Stockwell, M.J. Farrell. E. Robel, K. Kucik, E. Munson
Trustees Absent: R. Barnes, K. Hughes
Also Present: Dir. M. Zawacki
 
Public Hearing on FY2011 Tentative Budget and Appropriation Ordinance #2010-8-1 was convened at 6:30 pm by Pres. E. Munson. Hearing was closed at 6:59 pm. No member of the public was present.
 
Call to Order
Regular board meeting was called to order by Pres. E. Munson at 7:00pm
Approval of Minutes
Motion was made by M.J. Farrell, seconded by J. Stockwell, to approve minutes of the July meeting as presented. Ayes: J. Stockwell. E. Robel, M.J. Farrell, K. Kucik, E. Munson. Motion passed.
Approval of Bills
Motion was made by J. Stockwell, seconded by E. Robel, to approve payment of the bills in the amount of $47, 493.33 from the general fund and $5,791.00 from the building fund. Ayes: J. Stockwell, M.J. Farrell, E. Robel, K.Kucik, E. Munson. Motion passed.
Treasurer’s Financial Report
Trustees reviewed the treasurer’s financial report.
Correspondence
Trustees reviewed the notice from the attorney regarding the use of the library meeting rooms for religious services.
Unfinished Business
There was no unfinished business.
New Business
Motion was made by K. Kucik, seconded by M.J. Farrell, to approve Ordinance # 2010-8-1 for FY 2010-2011 Combined Annual Budget and Appropriation. Ayes: J. Stockwell, M. J. Farrell, E. Robel, K. Kucik, E. Munson. Motion passed.
Truth in Taxation hearing set for Tues. Sept. 14, 2010 at 6:30 by Pres. E. Munson.
Motion was made by M.J. Farrell, seconded by J. Stockwell, to approve Statement of Receipts and Disbursements for FY 2011. Ayes: J. Stockwell, M.J. Farrell, E. Robel, K. Kucik, E. Munson. Motion passed.
Motion was made by J. Stockwell, seconded by E. Robel, to approve Certified Estimate of Revenue by Source for FY2011. Ayes: J. Stockwell, M.J. Farrell, E. Robel, K. Kucik, E. Munson. Motion passed.
Motion was made by J. Stockwell, seconded by M.J. Farrell, to certify and approve audit of secretary’s minutes for FY2010. Ayes: J. Stockwell, M.J. Farrell, E. Robel, K. Kucik, E. Munson. Motion passed.
Motion was made by J. Stockwell, seconded by K. Kucik, to certify and approve Annual Report for FY 2010.  Ayes: J. Stockwell, M.J. Farrell, E. Robel, K. Kucik, E. Munson. Motion passed.
 
                                                                                                                        (over)
Trustees reviewed library by-laws. No action was taken.
Trustees reviewed report on meeting goals in section “Personnel” Chapter 3 of “Serving Our Public”.
Trustees accepted the directors’ recommendations for prioritizing goals. Chapter 7=first priority, Chapter 4 =second priority, Chapter 9= third priority.
Motion was made by K. Kucik, seconded by M.J. Farrell, to approve IILINET/OCLC renewal agreement. Ayes: J. Stockwell, M.J. Farrell, E. Robel, K. Kucik, E. Munson. Motion passed.
Director’s Report
Trustees reviewed the director’s report.
Public Input
There was no public input.
Board Input
Trustee K. Kucik asked about the listing of the library as a “hotspot” for free WI-FI on IPhone and other access points.
Adjournment
Motion was made by M.J. Farrell, seconded by E. Robel, to adjourn the meeting. Ayes. J. Stockwell, M.J. Farrell, E. Robel, k. Kucik, E. Munson. Motion passed. Meeting was adjourned by Pres. E. Munson at 7:43pm.
 
                                                Respectfully submitted,
 
                                                Kathleen Kucik, secretary
 
 
 
 

 

 
 
DIRECTOR’S REPORT
August 2010
 
  1. Latest system information:
While there has been no definitive information regarding system mergers, we did receive an email stating that the North Suburban Library System will be receiving LSTA funding from the State Library to maintain delivery services until they receive their next state payment. Federal LSTA funds are currently also being used to fund Per Capita grants, so it will be interesting to see if it will affect Per Capita funding levels this year.
 
  1. New Carpeting:
The new carpeting in the meeting room looks great. I asked Joe Brya, the carpet installer, if it was possible to use the carpet squares throughout the rest of the library. He said that it would be feasible (meaning shelves would not have to be moved), so he will work up a quote in the near future just to give us some idea of what the cost would be.
 
  1. Fannie May Chocolate Fundraiser:
We currently have made a profit of $545.50 on this fundraiser. We have extra boxes of chocolate with caramel still to sell, so we’ll probably sell those at Christmastime promoting them as stocking stuffers.
 
 
 
 
 
July 2010 statistics:
TOTAL CIRCULATION:  12,168                              AVG. DAILY CIRCULATION:  468
VOLUMES ADDED: 257                                         VOLUMES WITHDRAWN: 242
TOTAL VOLUMES: 60,173                                     TOTAL PATRONS REGISTERED: 10,869
ILL BORROWING STATISTICS: 274                       ILL LENDING STATISTICS: 344                 
 
Respectfully submitted,
 
 
 
 
Maria Zawacki, Library Director