Library Board of Trustees Meeting

Nov 9 2010 7:00 pm

 

Minutes of the Meeting
Of the
Board of Trustees
Johnsburg Public Library
Nov.9, 2010
Trustees Present: M.J. Farrell, E. Robel, R. Barnes, J. Stockwell, K. Hughes, K. Kucik, E. Munson. Also Present: Dir. M. Zawacki
 
Call to Order
Meeting was called to order by Pres. E. Munson at 7:05pm.
Approval of the Minutes
Motion was made by M.J. Farrell, seconded by R. Barnes, to approve the minutes of the October meeting as presented. Ayes: M.J. Farrell, R. Barnes, K. Hughes, K. Kucik, E. Munson: Abstention: J. Stockwell, E. Robel. Motion passed.
Approval of the Bills
Motion was made by M.J. Farrell, seconded by E. Robel, to approve payment of the bills in the amount of $46,573.91. Ayes: J. Stockwell, E. Robel, K. Hughes, R. Barnes, M.J. Farrell, K. Kucik, E. Munson. Motion passed.
Treasurer’s Financial Report
Trustees reviewed the treasurer’s financial report.
Committee Reports
There were no committee reports
Correspondence
Trustees reviewed the notice from PALS regarding the legal documents to establish new online catalog.
Trustees reviewed notice from PALS regarding recent payment of owed monies from the state library.
Trustees reviewed “thank you” letter from Alfred Daniel.
Trustees reviewed letter from auditor detailing fees for upcoming year.
Trustees reviewed notice regarding broadband grant.
Unfinished Business
Pres. E. Munson re-signed ePay check authorization form as original had been lost in the mail.
New Business
Motion was made by J. Stockwell, seconded by K. Hughes, to approve Ordinance
#2010-11-1 (Ordinance Providing for the Execution of an Intergovernmental Agreement Establishing PrairieCat and Authorizing Membership in PrairieCat), Ayes: K. Hughes, J. Stockwell, E. Robel, R. Barnes, M.J. Farrell, K. Kucik, E. Munson.. Motion passed.
Motion was made by J. Stockwell, seconded by M.J. Farrell, to approve Ordinace #2010-11-2 (Ordinance Providing for the Dissolution of PALSGroup and the Termination of the Agreement Between members and the Prairie Area Library System for an Automated Library System). Ayes: K. Hughes, J; Stockwell, E. Robel, M.J. Farrell, R. Barnes, K. Kucik, E. Munson. Motion passed.
Motion was made by K. Hughes, seconded by J. Stockwell, to approve Intergovernmental Agreement Establishing PrairieCat and Authorizing Membership in PrairieCat. Ayes: M.J. Farrell, E. Robel, K. Hughes, J. Stockwell, R. Barnes, K., Kucik, E. Munson. Motion passed.
Motion was made by J. Stockwell, seconded by K. Kucik, to approve no-cost analysis of energy use. Ayes: E. Robel. M.J. Farrell, R. Barnes, K. Hughes, J. Stockwell, K. Kucik, E. Munson. Motion passed.
Director’s Report
Trustees reviewed the director’s monthly report.
Public Input
There was no public input.
Board Input
Trustees discussed need for increased security for the check transferring funds from the money market account to the checking account. Decided to have Judy Robel sign this check only at the bank.
Adjournment
Motion was made by j. Stockwell, seconded by M.J. Farrell, to adjourn the meeting. Ayes: M.J. Farrell, E. Robel, J. Stockwell, R. Barnes, k. Hughes, k. Kucik, E. Munson. Motion passed.. Meeting was adjourned by Pres. E. Munson at 7:40 pm.
 
 
 
                                                Respectfully submitted,
 
                                                Kathleen Kucik, secretary
 

 

 
 
DIRECTOR’S REPORT
November 2010
 
  1. October 29 Staff Meeting and McHenry Library tour:
Since some staff were unable to make the meeting, I typed up notes from the meeting. I’ve attached a copy of the meeting notes if anyone is interested in seeing what was discussed at the meeting.
 
  1. Staff updates:
Elyssa’s last day of work will be Dec. 4. She will then be moving to Fort Campbell, KY. We will certainly miss her professionalism and smiling face. Current staff will be picking up her hours: Jessica Norris will be picking up Elyssa’s Monday morning hours, Caitie Anderson will be picking up Tuesday afternoons, Julie Frasch will be picking up Thursday afternoons, and David Wentz will be picking up most of Elyssa’s Friday hours. David will also be picking up Elyssa’s Saturday. Elyssa currently does our craft classes for older children, and plans right now are for Pam and Jessica to do these craft classes once a month on Wednesday afternoons.
 
 
October 2010 statistics:
TOTAL CIRCULATION:  9,904                                AVG. DAILY CIRCULATION:  293
VOLUMES ADDED: 356                                          VOLUMES WITHDRAWN: 264
TOTAL VOLUMES:  60,443                                     TOTAL PATRONS REGISTERED: 11,062
ILL BORROWING STATISTICS: 241                       ILL LENDING STATISTICS: 212                 
 
Respectfully submitted,
 
 
Maria Zawacki, Library Director