LIBRARY BOARD OF TRUSTEES HEARING AND MEETING

Aug 19 2014 6:30 pm

 

                                Minutes of the Board of Trustees

Johnsburg Public Library

 

                                                              August 19, 2014

 

 

Public Hearing on Tentative Budget & Appropriation Ordinance

 

Call to Order

Public Hearing on Tentative Budget & Appropriation Ordinance was called to order by President E. Munson at 6:30 P.M. Trustees present:  M. Diedrich, E. Munson, K. Gustafson, K. Hughes, and J. Stockwell.  Absent:  M.J. Farrell and R. Barnes.  Director M. Zawacki was present.

 

Adjournment

As there were no others from the public spectrum present, a motion was made by K. Gustafson and seconded by K. Hughes to adjourn.  Ayes:  M. Diedrich, E. Munson, K. Gustafson, K. Hughes, and J. Stockwell.  Public hearing was adjourned by President E. Munson at 7:00 P.M.

 

 

                                                        Minutes of the Board of Trustees

                                                               Johnsburg Public Library

 

                                                                        August 19, 2014

 

Regular Monthly Board Meeting 

 

Call to Order

Meeting was called to order by President E. Munson at 7:02 P.M.  Trustees present:  M. Diedrich, E. Munson, K. Gustafson, K. Hughes, and J. Stockwell.  Trustees absent:  M.J. Farrell and R. Barnes.  Director M. Zawacki was present. 

 

Approval of Minutes

Motion was made by J. Stockwell and seconded by K. Hughes to approve the minutes of the July meeting.  Ayes:  M. Diedrich, E. Munson, K. Gustafson, K. Hughes, and J. Stockwell.  Motioned passed.

 

Approval of Bills

Motion was made by J. Stockwell and seconded by M. Diedrich to approve the payment of bills in the amount of $51,446.21.  Ayes:  M. Diedrich, E. Munson, K. Gustafson, K. Hughes, and J. Stockwell.  Motion passed.

 

                                                                                                             

Treasurer's Financial Report

Trustees reviewed the financial report.

 

Committee Reports

There were no committee reports.

 

Correspondence

Trustees reviewed the FY2016 tax projection.

Trustees reviewed the July IT Systems Report.

Trustees read the staff e-mail regarding the retirement of P.Babchak and R. Rudzena.  M. Zawacki already had the staff changes planned for when they officially retire.

Trustees noted that employee H. Stewart was awarded a grant through ALA for Teen Read Week.  Only ten libraries in the country were recipients of this award.

Trustees read Melanie's August library garden newsletter.

 

Unfinished Business

There was no unfinished business.

 

New Business

Motion was made by J. Stockwell and seconded by K. Gustafson to approve the final Working Budget for FY2015.  Ayes:  E. Munson, M. Diedrich, K. Gustafson, K. Hughes, and J. Stockwell.  Motion passed.

 

Motion was made by J. Stockwell and seconded by M. Diedrich to approve Ordinance No. 2014-8-1 (Combined Budget and Appropriation Ordinance for FY2015).  Ayes:  E. Munson, M. Diedrich, K. Gustafson, K. Hughes, and J. Stockwell.  Motion passed.

 

Motion was made by J. Stockwell and approved by K. Gustafson to approve Statement of Receipts & Disbursements for FY2014.  Ayes:  E. Munson, M. Diedrich, K. Gustafson, K. Hughes, and J. Stockwell.  Motion passed.

 

Trustees noted that K. Gustafson and K. Hughes audited the secretary's minutes for FY2014.  The audit is certified and approved.

 

Motion was made by J. Stockwell and seconded by K. Gustafson to approve Certified Estimate of Revenues by source for FY2015.  Ayes:  E. Munson, M. Diedrich, K. Gustafson, K. Hughes, and J. Stockwell.  Motion passed.

 

Motion was made by K. Hughes and seconded by J. Stockwell to make a resolution to determine Estimate of Funds needed for 2014-2015 Fiscal Year.  Ayes:  E. Munson, M. Diedrich, K. Gustafson, K. Hughes, and J. Stockwell.  Resolution was made.

 

Motion was made by K. Gustafson and seconded by J. Stockwell to Approve and Certify FY2014 Annual Report (IPLAR)  Ayes:  E. Munson, M. Diedrich, K. Gustafson, K. Hughes, and J. Stockwell.  Motion passed.

 

Trustees viewed The Edge Initiative informational webinar which is a Per Capita Grant requirement.

 

Motion was made by K. Hughes and seconded by M. Diedrich to donate five replaced computers to Johnsburg School District and one to the local diaper bank.  Ayes:  E. Munson, M. Diedrich, K. Gustafson, K. Hughes, and J. Stockwell.  Motion passed.

 

Director's Report

There were no additional items to this month's director's report due to the large number of statistical reports and information covered in the correspondence portion of the meeting.

 

Public Input

There was no public input.

 

Board Input

There was no board input.

 

Adjournment

Motion was made by K. Hughes and seconded by K. Gustafson to adjourn.  Ayes:  E. Munson, M. Diedrich, K. Gustafson, K. Hughes, and J. Stockwell.  Meeting was adjourned by President E. Munson at 8:00 P.M.

 

 

                                                                      Respectfully submitted,

 

 

 

 

 

                                                                      Madelyn Diedrich, secretary

 

DIRECTOR’S REPORT

August 2014

 Due to the fact that there are a number of statistical reports and information in Correspondence this month that could fall in the Director’s Report category, I have no additional items to add to this month’s Director’s Report.

 

 

July 2014 statistics:

TOTAL CIRCULATION:  10,202                AVG. DAILY CIRCULATION:  392

VOLUMES ADDED:             443                            VOLUMES WITHDRAWN:  125

TOTAL VOLUMES:  62,445                         TOTAL PATRONS REGISTERED:  11,318

ILL BORROWING STATISTICS:  229       ILL LENDING STATISTICS:  588

                                                                                   

Respectfully submitted,

 

 

 

Maria Zawacki

 

Library Director