Library Board of Trustees Hearing and Meeting

Aug 20 2013 6:30 pm

Public Hearing on Tentative Budget & Appropritation Ordinance

August 20, 2013

 

Call to Order

E. Munson called the public hearing to order at 6:30 P.M.  Trustees present:  M. Diedrich, M.J. Farrell, E. Munson, K. Hughes, K. Gustafson, and J. Stockwell.  Absent: R. Barnes

 

There was no public imput.

 

Adjournment

Motion was made by K. Gustafson to adjourn and seconded by M.J. Farrell.  Ayes:  M. Diedrich, M.J. Farrell, E. Munson, K. Hughes, K. Gustafson, and J. Stockwell.  Hearing was adjourned by President E. Munson at 7:00.

 

                                                                        Respectfully submitted,

                                                                        Madelyn Diedrich, secretary

 

                                                Minutes of the Meeting of the Board of Trustees

                                                                     Johnsburg Public Library

                                                                        August 20, 2013

 

Call to Order

Meeting was called to order by President E. Munson at 7:00 P.M.  Trustees present:  M. Diedrich, M.J. Farrell, E. Munson, K. Hughes, K. Gustafson, and J. Stockwell.  Trustee R. Barnes arrived at 7:25.  Director M. Zawacki was present.

 New Business

First on the agenda T. Harnett from HRGreen presented the plans for sidewalk easement construction and maintenance for the Village of Johnsburg Church Street project.  We will vote on the construction as it deals with library property when the agreement is available.

 Approval of Minutes

Motion was made by M.J. Farrell and seconded by K. Hughes to approve the minutes of the July meeting as presented.  Ayes: M. Diedrich, M.J. Farrell, E. Munson, K. Hughes, J. Stockwell, R. Barnes, and K. Gustafson.  Motion passed.

 Approval of Bills

Motion was made by M. J. Farrell and seconded by J. Stockwell to approve the payment of bills in the amount of $61,641.02.  Ayes: M. Diedrich, M.J. Farrell, E. Munson, K. Hughes, J. Stockwell, R. Barnes, and K. Gustafson.  Motion passed.

 Treasurer's Financial Report

Trustees reviewed the corrected report for Fiscal Year 2012-2013

 Committee Reports

There were no committee reports.

 Correspondence

Trustees reviewed the e-rate funding commitment decision letter.

Trustees reviewed and were pleased with the report from Unique Management (collection agency).

Trustees reviewed the lawyer's letter with recommendations and observations for text messages.

Trustees reviewed the feedback results from the successful HRC Open House.

 Unfinished Business

There was no unfinished business.

 New Business

Motion was made by J. Stockwell and seconded by K. Gustafson to approve the final working budget for fiscal year 2014.  Ayes:  M. Diedrich, M.J. Farrell, E. Munson, K. Hughes, J. Stockwell, R. Barnes, and K. Gustafson.  Motion passed.

 Motion was made by M.J. Farrell and seconded by J. Stockwell to approved the corrected fiscal year 2013 end of the year report.  Ayes:  M. Diedrich, M.J. Farrell, E. Munson, K. Hughes, J. Stockwell, R. Barnes, and K. Gustafson.  Motion passed.

 Motion was made by M.J. Farrell and seconded by J. Stockwell to approve the Ordinance No. 2013 (Combined budget and appropriation ordinance for fiscal year 2013-2014)  Ayes:  M. Diedrich, M.J. Farrell, E. Munson, K. Hughes, J. Stockwell, R. Barnes, and K. Gustafson.  Motion passed.

 Motion was made by M.J. Farrell and seconded by K. Gustafson to approve the statement of receipts and disbursements for fiscal year 2013.  Ayes:  M. Diedrich, M.J. Farrell, E. Munson, K. Hughes, J. Stockwell, R. Barnes, and K. Gustafson.  Motion passed.

 Motion was made to certify and approve the secretary's audit of minutes by J. Stockwell and seconded by K. Gustafson.  Ayes:  M. Diedrich, M.J. Farrell, E. Munson, K. Hughes, J. Stockwell, R. Barnes, and K. Gustafson. 

Motion passed.

 Motion was made by M.J. Farrell and seconded by J. Stockwell to approve the certified estimate of revenues by source for fiscal year 2014.  Ayes:  M.J. Farrell, M. Diedrich, E. Munson, K. Hughes, J. Stockwell, R. Barnes, and K. Gustafson.  Motion passed.

 Motion was made by M.J. Farrell and approved by J. Stockwell to approve the resolution to determine the estimate of funds needed for fiscal year 2013-2014.  Ayes:  M.J. Farrell, M. Diedrich, E. Munson, K. Hughes, J. Stockwell, R. Barnes, and K. Gustafson.  Motion passed.

 Motion was made by J. Stockwell and seconded by K. Hughes to approve and certify fiscal year 2013 Annual Report (IPLAR)  Ayes:  M.J. Farrell, M. Diedrich, E. Munson, K. Hughes, J. Stockwell, R. Barnes, and K. Gustafson.  Motion passed.

 Chapter 10 of "Marketing, Promotion and Collaboration" of Serving Our Public 2.0 (Per Capita Grant requirement) was reviewed and will be up for approval next month.

 We reviewed information on a technology service proposal and will table our findings until next month's meeting.

 Director's Report

Several staff changes were noted.

The Treasurer's Bond will be changed at renewal as we are just within our legal limits.  The renewal date is 12-16-2013.

There was an internet outage for three days.  Check out was done on Follett.

 Public Input

There was no public input.

 Board Input

There was no board input.

 Adjournment

Motion was made by K. Hughes and seconded by M. Diedrich to adjourn.  Ayes: M. Diedrich, M.J. Farrell, K. Hughes, E. Munson, R. Barnes, J. Stockwell, and K. Gustafson.  Motion passed.  Meeting was adjourned by President E. Munson at 8:22 P.M.

 

                                                            Respectfully submitted,

 

                                                            Madelyn Diedrich, secretary

 

 

DIRECTOR’S REPORT

August 2013

 

 

  1. Staff changes:

Caitie Anderson’s last day here was July 10.  Caitie worked here for 4 years prior to accepting a full-time position at Angelo’s in the deli department, which better fit her career goal of working in the food industry.   Caitie’s position has been filled by two new adult shelvers splitting the four available evening shifts and two Saturday rotations.  Julie Schoen previously worked as a shelver at the Woodstock Public Library and Michelle Szybowicz has done a number of astronomy programs for us.  Michelle was a high school special education teacher.  Welcome to both of them!

 

  1. Treasurer’s Bond:

Our total receipts for FY2013 were $599,678 and our Treasurer’s Bond is for $300,000.  We’re just barely within the legal limits, since the bond cannot be less than 50% of funds received.  I’ve contacted Low Insurance and they will up the bond at renewal (expires 12-16-2013).

 

  1. Internet Outage:

As I write this (August 15), we are going on our third day of no internet.  Supposedly a fiber optic cable was cut during the construction down the street.  We are able to check people in and out on Follett (thank goodness!), but that’s about it.  Everything we do is tied in to having an internet connection, ordering books, interlibrary loan, etc.  Needless to say, it has been very quiet around here this week. 

 

 

July 2013 statistics:

TOTAL CIRCULATION:  10,175                            AVG. DAILY CIRCULATION:  391

VOLUMES ADDED:            338                                         VOLUMES WITHDRAWN:  173

TOTAL VOLUMES:  62,169                                                TOTAL PATRONS REGISTERED:  11,016

ILL BORROWING STATISTICS: 256                    ILL LENDING STATISTICS:  580

                                                                                   

Respectfully submitted,

 

 

 

 

Maria Zawacki

Library Director